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Accounting/Finance
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Thoracic & Cardiovasc Surgery 205100
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142337 Requisition #
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SUMMARY
The primary purpose of the Accountant II position is to perform highly skilled and routine accounting, administrative and reporting activities related to financial operations and to apply professional accounting principles and techniques in meeting assigned responsibilities and in preparing data for accounting records, financial reports, and analyses of operations in the Department of Thoracic and Cardiovascular Surgery.


JOB SPECIFIC

Review and Reconciliation  

  • Complete monthly reconciliation of assigned chart field strings and Procurement Card transactions for department sections and/or centers within a timely manner.
  • Reconciles ProCard monthly against the bank statement and identifies transactions that need to be corrected by the Financial Management Analyst.
  • Participates in the management and reconciliation for all financial accounts for faculty members as assigned and reconciliation of MoonShot account expenses by Thoracic and Cardiovascular Surgery Project PI's.
  • Assist in post-award management and financial close out of completed awards.
  • Daily review of account purchases as well as monitoring personnel expenses for U54, CPRIT, and SPORE in Lung Cancer awards, in addition works with SRAs such as Genprex.
  • Includes working on each of the projects and core budget vs actual expenses for all PI’s on these awards.
  • Monthly reconciliation of expenses and invoices. Review of Grants and Contracts annual financial report to confirm accuracy on the details included in the report.
  • Annual budget award from MDACC MoonShot Program requires separate tracking of department expenses as the funding is under one central fund for all approved Lung projects. Sending report on the TCVS MoonShot expenditures to MoonShot Leadership.
  • Effort Reporting and monitoring of the research salary support is managed by the TCVS Leadership team of which the Accountant II is a member, thus participating in the oversight of these critical functions.
  • Reconciliation process includes, but not limited to reviewing all expense/revenue transactions; ensuring primary/delegate signature approval; ensuring supporting documentation is archived in departmental catalogues; and analyzing transactions posted on accurate chart field string (CFS) and account classification.
  • Certify monthly statistical samples within STAT Tool and print supporting documentation for review and signature from Department Administrator.
  • Work with research staff to reconcile patient care charges per general ledger. Collaborate with Research Finance to request for any corrections.
  • Complete monthly revenue reconciliation in compliance with internal controls.
  • Maintain Log for any errors found during the reconciliation process and review with Financial Management Analysist to determine corrective action or Non-Salary Cost Transfer (NSCT) or manual expense transfer request. Initiate expense transfer requests and track for completion.
  • Meet departmental and institutional deadlines.
  • Initiate contact with departmental representatives, other agencies or personnel to resolve problems/questions regarding basic accounting and/or missing documentation.

Monitor and Maintain Financial Transactions & Systems

  • Maintain tracking mechanisms for reconciliation of financial transactions, approvals, documentations, etc.
  • Maintain tracking mechanisms for invoice payments related to non-federal research projects. Monitor general ledger for payment confirmation.
  • Maintain internal database(s) with fund management, actions item, and supporting documentation updates.
  • Maintain communication with financial team on all financial correspondence / actions.

Procurement and Requisition Activities 

  • Interacts with internal and external sources to resolve problems related to procurement of goods and services. 
  • Identifies and evaluates potential sources of good/services and conducts price analyses.
  • Serves as the gatekeeper to prevent unauthorized purchases. Tracks and archives unauthorized purchases memo submissions to accounts payable.
  • Assist with preparation and tracking of an Exclusive Acquisition Justification (EAJ) to Supply Chain Management for any purchase of goods or services costs $15,000 or more. 
  • Monitor Purchase Orders (PO) balances. Requests for renewals as necessary.

Other Financial Tasks 

  • Participates in review of travel pre-approval and expense reports and management of account balances.
  • Acts as an information resource to departmental staff. 
  • Assist in training staff on department financial processes and internal controls policies.
  • Participate in monthly/ quarterly Financial Review Meetings.
  • Assist in monthly audits as needed.
  • Have knowledge of and follow all institutional and Departmental policies and procedures.
  • Assist with additional financial tasks as requested.

Clinical Research 

  • Assists Research Nurse Manager and Grants Coordinator with submission of legal agreement on funded protocols in RCTS.
  • Assists the Department Financial Management Analyst on the award set-up to ensure that budget categories match budget and assist in the management of invoicing the sponsor in the time frame agreed in the Sponsored Research Agreement.
  • Assists the Department Financial Management Analyst in processing timely closure of fund accounts at the time of completion. Facilitates requests for no-cost extensions for accounts as required.
  • Assists the Department Financial Management Analyst in monitoring and ensuring that all clinical research related funds are invoiced and payment is received to PI's account in a timely manner according to the contract agreement.
  • Work with clinical research team to be alerted when payment milestones are reached in order to request invoicing to sponsor
  • Track invoice to ensure payments are received and applied to the correct trial
  • Monitor personnel effort and expense to ensure budgeted personnel are expensed to the trial and removed upon completion
  • Work with clinical research team for close out of completed trials with Grants and Contracts Accounting

Education Requirements:

Required:
Bachelor's degree in Business Administration, Accounting or related field.

Experience Requirements:

Required:
Two years of accountant experience required with a Bachelor's in Business Administration or related field. One year of accountant experience required with a Bachelor's in Accounting. May substitute required education degree with additional years of equivalent experience on a one to one basis.

Preferred:
Excellent excel skills, detailed oriented, organized, problem solver, self motivated, reconcilaition experience 

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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