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Accounting/Finance
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Leukemia 405400
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129331 Requisition #
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The department of Leukemia is dedicated to quality patient care, innovative research, and developing more effective treatments for all types of leukemia. Clinical research conducted by our faculty and staff consistently translates into new leukemia therapies and advances overall knowledge of the disease.




The Accountant II position applies professional accounting principles and techniques in meeting assigned responsibilities and in preparing data for accounting records, financial reports, special reports, analyses of operations.

 


 

KEY FUNCTIONS

 

1.    Clinical trial contract invoicing

· Systemically review all projects for invoice-able charges.

· Identify payment milestones associated with clinical trial projects in accordance with sponsored agreements.

· Invoice for all projects in the Leukemia Department.

· Review electronic and hard copy case report forms to determine invoice-able visits per patient per study in accordance with agreements.

· Review Epic and other source reports for all patient care sponsor billable charges.

· Review source documents and monitor services with other departments such as Pathology, Radiology, CTRC as well as internal collaborators such as the Leukemia Clinical Research Services (LCRS) and prepare invoices accordingly.

· Work closely with research nurses, clinical and research coordinators to obtain the appropriate information to prepare and reconcile invoices.

· Prepare Invoices and obtain invoice numbers from Grants and Contracts, and proceed to forward invoices to Sponsors following appropriate processes established by GCA.

· Track protocol revisions which impact research invoicing and make the necessary invoice adjustments.

· Improve business efficiencies and enhance revenue based on specific contract components.

· Interact with all levels of personnel within the department and other institutional departments to resolve problems/errors or questions regarding basic accounting reconciliation items.

· Ensure invoicing is accurate and done per Leukemia’s departmental, Divisional and Institutional guidelines.

· Develop and maintain procedures for the reconciliation process. Follow up on payments with sponsors, obtain check copies and wire transaction number. Follow up with Grants and contracts on payments received and posted.  Answer sponsor queries and reconcile invoices based on sponsor and internal data.

· Perform monthly reconciliation and report on departmental funds received.

· Work closely with Grants and Contracts Accounting, Research Nurses, and other study personnel to provide the appropriate information for invoicing.

· Interact with external funding agencies to ensure proper invoicing and payment for clinical trials according to the contractual agreements.

· Meet regularly with Administrative Director to discuss payment or budget issues. Interacts with all levels of personnel within the Leukemia department, other institutional departments as well as outside companies to resolve problems/errors or questions regarding accounting reconciliation items.

· Represent the department in a professional and appropriate manner within the institution, as well as externally.



 

2.  Report preparation

· Maintain department Grants and Contracts database to verify the accuracy of the institutional People Soft system and generate monthly reports for the Chair and Department Administrator.

· Maintain database to track sources of funds for all department private industry awards. Assist in maintaining a database that will provide up-to-date financial information about all department sponsored trial and investigator-initiated funding.

· Perform monthly detailed reconciliation of all research patient charge company centers and their detailed transactions to conform to the budget data.

· Prepare monthly comparative data to report the expenditure of research patient charges as opposed to the budget.



 

3.   Clinical Research Management

· Works with Admin director to prepare detailed industry budgets on new and amended protocols.

· Negotiate clinical trial budgets with industry sponsors.Work with sponsors and Leukemia regulatory team to process budget amendments.

· Work with sponsors and the department Admin director to identity payment milestones associated with clinical trial projects.

· Follow up with the legal department, OSP, and CRF and respond to their queries to finalize contractual agreements.

· Coordinate with Clinical Research Finance to ensure timely approval of budgets.

· Review and interact with CRF regarding coverage analysis data.

· Complete Advance Set Up requests for new clinical trials.



EDUCATION
Required: Bachelor's degree in Business Administration, Accounting or related field. 

EXPERIENCE
Required: Two years of accountant experience required with a Bachelor's in Business Administration or related field. One year of accountant experience required with a Bachelor's in Accounting. May substitute required education degree with additional years of equivalent experience on a one to one basis.
Preferred: Experience with the reconciliation process

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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