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Administrative Assistant
Mission Statement
The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
Summary
The position provides administrative and secretarial support to ensure division efficiency and productivity.
The ideal Administrative Assistant will have prior administrative or secretarial experience, demonstrate exceptional attention to detail, and bring a driven, highly motivated attitude to the role.
At MD Anderson, we offer careers built on care, growth, and balance. Our employees enjoy a benefits package designed to support every stage of life, starting on day one.
· Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
· Group Dental, Vision, Life, AD&D and Disability coverage
· Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
· Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs
· Tuition Assistance Program after six months of service
· Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
· Employer paid life, AD&D and an illness-related reduced salary pay program
· Extensive wellness, recognition, fitness, employee health programs and employee resource groups
Summary
The position provides administrative and secretarial support to ensure division efficiency and productivity.
Job specific functions
Administrative Support – 80%
Processing ePAFs
Coordinating onboarding and offboarding
Scheduling various meetings and candidate interviews
Assisting in maintaining the division PD warehouse
Coordinating travel, conference registration, and travel reimbursements
Processing purchase requisitions and reimbursement requests
Assisting with vetting process for auditors and consultants
Monitoring and responding to requests in various shared e-mail inboxes
Special Projects – 20%
Coordinate special divisional projects such as employee lunches.
Coordinate processes for space allocation and asset management.
Assist in annual inventory process and ensure completion of annual space survey.
Other duties as assigned
Education
Required: High School Diploma or Equivalent
Preferred: Bachelor's Degree
Work Experience
Required: Four years administrative/secretarial experience.
Preferred: Must have knowledge of Microsoft Outlook, Word and, Excel.
Other Requirements:
Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
