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Administrative Assistant (Clinical Decision Unit)
The Administrative Assistant provides complex administrative and secretarial support.
***Ideal candidates will have heavy experience scheduling and maintaining outlook calendars.***
Essential Job Functions
• Performs routine administrative and secretarial duties.
• Types abstracts and manuscripts according to specific grant formats.
• Maintains calendar for physician / supervisor. Takes, prepares and distributes meeting minutes.
• Makes travel arrangements and prepares expense reports. Maintains complex confidential patient and/or general office files.
• Arranges conferences according to department specifications, including booking rooms, catering and equipment.
• Spends the majority of time on one or more of the following duties: Compiles reports.
• Composes formal and informal correspondence. Creates and formats presentations.
• Coordinates human resources activities for the department, including processing confidential paperwork, maintaining records, performance appraisals and job information. May write position descriptions and works with financial and human resource divisions to resolve funding, job level or information issues.
• Interprets institutional policies for employees.
• Monitors and balances company center budget activity, requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems. Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
• May coordinate faculty recruitment, training or multiple schedules of activities for groups of graduate students and visiting fellows. Supervises work distribution and processing for clerical area.
Other duties as assigned.
Education Required:
High school diploma or equivalent.
Education Preferred:
Bachelor’s degree
Experience Required:
Four years of administrative/secretarial experience. With preferred degree, no experience required.
Preferred Experience: Experience scheduling and maintaining outlook calendars.
Must pass pre-employment skills test as required and administered by Human Resources.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
