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Administrative Assistant - Critical Care
The Intensive Care Unit (ICU) at MD Anderson provides patient focused care through a multidisciplinary team approach. Quality and patient outcomes are at the heart of our practice. The ICU team participates in Evidence Based Practice, unit and hospital -based committees, and local and national conferences.
Our ICU has 55 beds and 230 employees; the ICU at MD Anderson provides patient focused care through a multidisciplinary team approach. Quality and patient outcomes are at the heart of our practice. The ICU team participates in Evidence Based Practice, unit and hospital-based committees, and local and national conferences.
The ideal candidate will have a High School diploma and previous work experience in an administrative/secretarial role.
This position will be onsite at the Main Hospital (Texas Medical Center – Houston).
Shift will be a 40 hour work-week, Monday – Friday.
Essential Job Functions
· Performs routine administrative and secretarial duties.
· Types abstracts and manuscripts according to specific grant formats.
· Maintains calendar for physician / supervisor.
· Takes, prepares and distributes meeting minutes.
· Makes travel arrangements and prepares expense reports.
· Maintains complex confidential patient and/or general office files.
· Arranges conferences according to department specifications, including booking rooms, catering and equipment.
Spends the majority of time on one or more of the following duties:
· Compiles reports.
· Composes formal and informal correspondence.
· Creates and formats presentations.
· Coordinates human resources activities for the department, including processing confidential paperwork, maintaining records, performance appraisals and job information.
· May write position descriptions and works with financial and human resource divisions to resolve funding, job level or information issues. Interprets institutional policies for employees.
· Monitors and balances company center budget activity, requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems.
· Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
· May coordinate faculty recruitment, training or multiple schedules of activities for groups of graduate students and visiting fellows.
· Supervises work distribution and processing for clerical area.
Other duties as assigned.
REQUIREMENTS
EDUCATION
Required: High school diploma or equivalent.
Preferred: Bachelor's degree.
EXPERIENCE
Required Four years of administrative/secretarial experience. With preferred degree, no experience required.
Experience Preferred: Previous work experience in an administrative/secretarial role.
Other Required Must pass pre-employment skills test as required and administered by Human Resources.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
