Administrative Assistant - Gynecologic/Radiation Unit

G10East Gynecologic/Radiation Unit is hiring for an Administrative Assistant. The ideal candidate for this role is a highly organized administrative professional who excels at managing complex tasks with accuracy and discretion. They are skilled in providing advanced administrative and secretarial support, including maintaining calendars, preparing manuscripts and abstracts, drafting correspondence, coordinating conferences, and arranging travel. Their ability to multitask effectively allows them to support busy leaders in a fast paced clinical or research environment.

They bring strong analytical and communication skills, enabling them to compile detailed reports, create polished presentations, and interpret institutional policies for employees. The ideal candidate is also experienced in coordinating human resources activities, processing confidential documentation, and ensuring timely submission of grants and manuscripts. Their financial acumen supports accurate budget tracking, account reconciliation, cost projections, and identification of potential issues.

This individual thrives in a collaborative environment and may oversee clerical workflows, ensuring efficient operations within the department. They demonstrate initiative, professionalism, and excellent judgment, making them a reliable partner to faculty, supervisors, and staff. Their adaptability and proactive approach ensure they consistently meet departmental needs with a high level of precision.

Why Us?
Joining MD Anderson means contributing directly to research that shapes the future of cancer treatment while developing deep technical and scientific expertise. This role offers opportunities for collaboration, growth, and meaningful impact within a mission-driven environment that values both innovation and work-life balance.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Job Summary

Provides complex administrative and secretarial support.

Key Responsibilities
•    Performs routine administrative and secretarial duties.
•    Types abstracts and manuscripts according to specific grant formats.
•    Maintains calendar for physician / supervisor.
•    Takes, prepares and distributes meeting minutes.
•    Makes travel arrangements and prepares expense reports.
•    Maintains complex confidential patient and/or general office files.
•    Arranges conferences according to department specifications, including booking rooms, catering and equipment.
•    Spends the majority of time on one or more of the following duties: Compiles reports.
•    Composes formal and informal correspondence.
•    Creates and formats presentations.
•    Coordinates human resources activities for the department, including processing confidential paperwork, maintaining records, performance appraisals and job information.
•    May write position descriptions and works with financial and human resource divisions to resolve funding, job level or information issues.
•    Interprets institutional policies for employees.
•    Monitors and balances company center budget activity, requiring complex account review, tracking and analysis, cost projections, status reports and identification of potential problems.
•    Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.
•    May coordinate faculty recruitment, training or multiple schedules of activities for groups of graduate students and visiting fellows.
•    Supervises work distribution and processing for clerical area.