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Asset/Space Information Coordinator (CAFM) - Fac Mgt Fac Administration

Fac Mgt FA Performance Prgrms 710892
133874 Requisition #
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Ideal candidate will have Facilities Management Space Planning experience. 

The primary purpose of the Coordinator, Asset Information position in Facilities Administration is to assist the Institution in recording and reporting space utilization. This position will support Institutional decisions for managing, planning, and reporting space assets. This will be accomplished through the use of a Computer Aided Facilities Management system (CAFM), including integrated CAD drawings and databases.

Manage data collection and systems  

Ensures identified facilities data is collected at designated points from various facilities management processes to primarily support institutional and mandated reporting to the Texas Higher Education Coordinating Board (THECB) and federal agencies. Supports day-to-day data management and operation of database(s) that support the CAFM program by updating AutoCAD facilities architectural drawings to as-built conditions, data input and validation. Ensures data accuracy as it relates to various programs and reporting requirements. Manipulates Facilities Data- prepares specific reports and analysis to aid decisions regarding facilities planning, construction and operations. Assists with mandated annual report building and output requirements. Provides information to clients regarding space utilization data, ad hoc reports and resources for extensive studies and surveys, requiring needs analysis and software. Annual survey support- Conduct annual Institutional Space utilization survey to collect and document space assignment, room usage, room types, occupants, and principal investigators as defined by the THECB.


Room Numbering 

Maintains records related to graphics and wayfinding, documenting room number and all associated text, using supervision, planning and computer skills. Provides room numbers for all areas of renovation, remodeling or new building to ensure compliance with established institutional graphic standards.


Maintains Software   

Evaluates CAFM database needs and provides input towards the best available method for satisfying those needs. Adapts, implements and maintains applied database software. Coordinates with IT for updates, issue resolution, and system maintenance.


Move Module   

Maintains project move information and coordinates with key project personnel to gather information, to manage and input data on people moves throughout the institution. Monitors IT work order system daily to identify and process move information outside the scope of the facilities' projects.


Maintains software   

Evaluates database/CAFM software needs and provides input towards the best available method for satisfying those needs.  Adapts, implements and maintains applied data base software.  Coordinates with IT for updates, issue resolution and system maintenance.

Customer Focus
Builds and maintains customer satisfaction with the products and services offered by the organization through skills demonstrated in communication, personalization of interaction, regulation of emotions, and proactive problem solving.

Performance Statement Examples

Presents a cheerful, positive manner with customers either on the phone or in person. Shows interest in, actively listens to and responds in a clear and timely manner to customer's expressed needs.  Focuses on the customer's results, rather than own. Goes beyond basic service expectations to help customers implement complete solutions through personalized service that anticipates the customer's unspoken needs.  Delivers services when and where the customer needs them. Explores options when unable to deliver a requested product or service, and pursues solutions until the customer is satisfied by addressing the root cause of the issue. Problem solves with patient, family member, care giver or clinical team to aid in proactively resolving issues and concerns.  Provides to customers status reports and progress updates. Seeks customer feedback and ensures needs have been fully met.  Talks to customers (internal and external) with a pleasant tone to find out what they need and how satisfied they are with the service. Remains in control of own reactions and responds in a manner that demonstrates appropriate nonverbal cues and complements the customer's emotions in the situation. Recognizes when it is necessary to escalate situations to leadership to ensure customer satisfaction.

Onsite Presence: Is Required

Required: Bachelor's degree in Architecture, Engineering, Business Administration, Computing or related field. Five years experience in project related activities to include project management, budgeting and documentation, two years of which must be related to CAD and space database management. May substitute required education degree with additional years of equivalent experience on a one to one basis. 

Preferred: Five years of experience with Archibus or other CAFM system.  One year as an experienced programmer.  Participation with state and federal reporting requirements for an educational and/or hospital system facilities environment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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