Clinical Trials Inventory Planner

The Division of Clinical Research provides high-quality, efficient infrastructure support for all aspects of clinical protocol research at MD Anderson. Through our offices, we are devoted to the needs and protection of all those participating in or conducting clinical research while maintaining high ethical standards and compliance with all regulatory policies.

The primary purpose of Clinical Trials Inventory Planner position is to oversee the Clinical Trial Laboratories inventory management to ensure efficient handling of patient collection kits. This involves receiving, inventorying, and matching kits to patient appointments, while also coordinating arrivals with the inventory team.

The ideal candidate will have previous experience in an inventory, warehouse, healthcare, or laboratory environment; familiarity with inventory management systems or data entry platforms; and basic to intermediate Microsoft Excel skills.

Hourly Range: Minimum $21.15 – Midpoint $26.44 – Maximum $31.73
The typical work schedule: Onsite M-F 9:00am - 5:30pm
Work location: Texas Medical Center.

Why Us?
This position is essential to advancing clinical research operations by ensuring timely inventory readiness, accurate materials management, and smooth coordination of patient collection supplies. The role strengthens the reliability of lab workflows and offers opportunities to build operational, technical, and coordination skills while contributing to MD Anderson’s mission.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Research Coordination Functions (Inventory Management)
• Efficiently manage inventory by receiving, organizing, and matching patient collection kits daily, ensuring accurate allocation to appointments.
• Conduct monthly review and disposal of expired kits, maintaining inventory integrity and compliance.
• Facilitate seamless operations by preparing daily shipping lists, coordinating quality control checks, and managing research kit arrivals in collaboration with the inventory team.
• Ensure meticulous data management for research visits, including electronic file system maintenance, protocol reference updates, and coordination of outgoing material to regulatory agencies.

Laboratory Functions
• Oversee the timely delivery of lab supplies and patient collection kits to the Clinical Trial Laboratories, ensuring smooth operations on a daily basis.
• Demonstrate flexibility by promptly assisting with the delivery of urgent patient collection kits on an ad-hoc basis, prioritizing patient care needs.
• Maintain the organization and functionality of surplus bin and the supply room, optimizing accessibility and efficiency.
• Proactively manage inventory by ordering supplies as needed, minimizing disruptions to research activities.
• Foster effective communication by liaising with relevant individuals to coordinate upcoming deadlines, meetings, and other essential activities, promoting cohesive teamwork and task alignment.

Administrative Functions
• Effectively communicate verbally and in writing with study investigators, internal reviewers (e.g., Surveillance Committee), and external agencies (e.g., pharmaceutical sponsors, governmental study sponsors like the National Cancer Institute or Food and Drug Administration), ensuring clarity and compliance with protocols.
• Diligently complete required forms and adhere to institutional, state, and federal regulations throughout all phases of study initiation, conduct, and termination, maintaining meticulous records and upholding ethical standards.
• Professionally manage office phone calls, ensuring prompt and courteous responses to inquiries while effectively screening and directing calls to appropriate personnel.
• Facilitate seamless operations by promptly informing relevant staff members of absences and arranging coverage for essential functions, promoting continuity and efficiency in daily activities.

Other Duties
• Perform other duties as assigned.