Coordinator, Research Data - Radiation Oncology Research

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

The primary purpose of the Research Data Coordinator is to provide support for clinical research activities, including providing clinical evaluation, coordination, implementation, and monitoring of patients enrolled in clinical research trials.  This role also serves as a point of contact regarding status and progress of selected research trials.  Impacts clinical trials patients in designated protocols. Utilizes medical or clinical knowledge for supervised non-clinical patient interaction for the purposes of research data gathering.  The position will provide all necessary support for the coordination of research studies in the Department of Radiation Oncology.

Key Functions

1.     Develops and maintains system for controlling electronic documentation for protocols and hospital policies, including records of surgery, and pathology information, laboratory results, treatment dates, follow-up schedules, etc.  Prepares shadow charts or electronic charts for patients enrolled, assuring organization and timely addition of source documents as needed.

2.     Actively participates in protocol meetings with the PI or for activation of new trials.

3.     Prepares protocol specific reports for PI review and analysis.

4.     Perform phlebotomy and other biospecimen collection from patients and ensures appropriate handling and logging of specimens.

5.     Assist the PI in generating overall outcomes for future manuscript submission.  This includes physician reported toxicities and patient reported toxicities.

6.     Utilize MD Anderson Electronic Medical Record (EMR) to dictate study entry notes and study consent notes for newly consented patients, while registering the patient to radiation specific databases.

7.     Follow up with patients during weekly and follow up visits for adverse event notation and collection of Patient Reported Outcomes (PRO’s)

8.     Develops and manage databases for the collection of research specific data, to include tracking, treatment regimen, progression status and assessments as noted in the protocol.

9.     Provide training to newly hired Research Data Coordinators (RDC)

10.  Maintains toxicity log and overall data for submission during yearly continuing review.

11.  Assists the PI in retrieval of protocol related data from EMR, preparation for abstracts, posters, manuscripts, understands clinical research policies and procedures to conduct clinical trials as noted in the human subjects manual.

12.  Prepare electronic charts, responses and adjustments for audit visits.

13.  Assists in the preparation of information and reports for manuscript /abstract / grant submission.

14.  Maintains contact with outside institutions, participating on trial and coordinates submission of the data (e.g. RTOG/NRG, IND, other multi-center protocol forms)

15.  Prepare IROC/QARC treatment plan submissions to dosimetry, while maintain tracking of data forms and treatment plans.

16.  Provide training to on-boarding institutions, on the use of Vision Tree and RedCap databases.

17.  Prepares quarterly accrual reports for review by MedOnc, SurgOnc, RadOnc physicians.

18.  Prepares extensive report for PI presentation during yearly Data Safety Monitoring Board (DSMB) Review.

19.  Generate patient orders in MD Anderson EMR, while following up with patients for scheduling/re-scheduling of appointments.

20.  Assists the Data Manager in generating an outline of variables required for the database build when new protocols are created.

21.  Attends and participates in departmental activities and initiatives.

21.  Other duties as assigned.

Working Conditions

Physical Demands

Indicate the time required to do each of the following physical demands: