Executive Assistant - Translational Molecular Pathology

This position will work 3 days onsite and 2 days remote. The ideal candidate will have prior experience supporting faculty along with having grant experience 

JOB SPECIFIC COMPETENCIES

Administrative Support  

•    Provides comprehensive administrative support for the Department Chair, Administrator, and Faculty.
•    Assesses support needs and coordinates daily arrangements for the Department Chair and, if necessary, other Departmental Leaders.
•    Provides an effective problem-solving interface for internal and external personnel who contact the Department office regarding a wide variety of issues.
•    Maintains and manages the Department Chair’s calendar of meetings and events.
•    Exhibits strong interpersonal, decision-making, problem-solving, organizational and planning skills.
•    Manifests integrity, maintenance of confidentiality, and compliance with institutional requirements.
•    Demonstrates job knowledge and proficiency in transcribing, preparing, processing, maintaining, and approving all documents required for effective operation of the Department’s administrative office.
•    Schedules meetings and teleconferences through use of polling of attendees, and prepares agendas and documents for distribution. 
•    Maintains complex confidential patient and/or general office files.  
•    Compiles reports using computation and formatting skills.  
•    Composes formal and informal correspondence. 
•    Formats presentations, using strong writing, word-processing, presentation, and grammatical skills. 
•    Maintains the Department Chair’s Curriculum Vitae, Biographical Sketch, and Other Support.  
•    Makes travel arrangements and prepares expense reports. 
•    Arranges conferences and events according to Divisional, Departmental, and institutional specifications, including booking of rooms, catering, equipment, etc., in accordance with guidelines.
•    Acts as backup for other Administrative staff in maintaining daily operations of Department’s administrative office.
•    Excellent typing and advanced Outlook, Word, PowerPoint, and Excel skills.  
•    Visually proofreads all documents for errors, formatting, design, and filing. 
•    Assists with preparation of and submits membership/nomination applications and letters of recommendation to State/Federal or non-profit agencies and other academic institutions.

Project Management 
•    Facilitates the completion of administrative components of the Department Chair’s grant applications and other proposal materials. 
•    Coordinates special projects, and provides liaison work within the Department, other Divisions/Departments, and with hospital administration.