Grant Program Coordinator

The department of Melanoma Medical Oncology - Research is dedicated to improving outcomes for patients with melanoma by combining innovative laboratory research with clinical practice. It provides exceptional care to melanoma patients and focuses on training future clinical scientists to translate new scientific discoveries into effective treatments.

The Grant Program Coordinator will provide administrative oversight and coordination for the department’s grant process for grants, contracts, protocols and other awards.

An ideal candidate is a highly organized and knowledgeable grants and research administrator who expertly manages all pre‑ and post‑award activities, coordinates complex protocols and compliance submissions, provides strategic guidance to faculty, oversees budgets and contracts, maintains subcontracts and MTAs, and ensures seamless administrative, financial, and regulatory support across all research initiatives.

Why Us?
Joining MD Anderson means contributing directly to research that shapes the future of cancer treatment while developing deep technical and scientific expertise. This role offers opportunities for collaboration, growth, and meaningful impact within a mission‑driven environment that values both innovation and work‑life balance.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

KEY FUNCTIONS:

Pre Award: Provide comprehensive pre-award administrative coordination of assigned grants (R01s, spores, program, etc.), contracts, and/or departmental research activities.  Ensures grant process has appropriate resources, coordinates complex budget and funding aspects including administrative and financial support.  Liaison with all institutional offices to provide comprehensive oversight and planning for all aspects of grants and contracts in the department.

Compliance Coordination: Coordinates with faculty and internal compliance stakeholders to assist with grant and contract compliance completion.

Administrative Coordination: Serve as a resource to department faculty regarding grant/contract application planning, submission, and/or administrative management and oversight, as requested. Provide guidance to the Department Chairman, and faculty, on what documents are required to complete a grant application and the proper timeline of submission of these documents to meet the required deadlines.

Identify potential new funding opportunities and maintain a list of rolling grant deadlines which to share with departmental faculty and research staff.

Manage fiscal activities related to assigned grants/awards to include preparing, reviewing, and submitting budgets to institutional/funding agencies as required.  Ensure that the grant process has appropriate resources by developing and coordinating the submission of progress reports on funded awards.  

Provides oversight and administrative coordination on research contract/agreements, including preparing budgets, and liaising with both internal and external individuals involved in the process of reviewing, negotiating/approving and activating research agreements.

Submit Material Transfer Agreements and coordinate their successful approval.  This includes working with institutional offices (Research Administration and Legal) as well as external (material provider) to ensure success of the MTA process.

Other duties as assigned.