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Grant Program Coordinator Clinical Cancer Prevention - Research

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Accounting/Finance
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Clinical Cancer Prevtn - Rsch 600709
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134661 Requisition #
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The primary purpose of the Grant Program Coordinator (GPC) position is to provide support for the overall grants process within CCP.  Serves as a resource for CCP faculty and research staff who participate in the grant process.

 


JOB SPECIFIC COMPETENCIES

Pre-Award Grant Proposal Submissions:  

* Supports administrative planning as requested for CCP grant submission initiatives, to include working with all CCP principal investigators (PIs) and postdoctoral trainees and/or their designee following established departmental procedures.

* Coordinates the grant submission process by completing all grants submissions (against agency instructions) to ensure formatting, budgeting and other components are accurate following established departmental procedures. Pre-award activities include, but are not limited to the following:

* Participates in the preparation, submission, review, approval, contract negotiation, activation, regulation, tracking and reporting of and submission of grant applications and annual reports, according to institutional and external requirements.
* Assists faculty and laboratory staff in the preparation of the budgets for grant proposals and contractual agreements, including subcontracts with other institutions.
* Establishes timelines and ensure prompt submission of necessary materials from collaborators.  Requests necessary updates from collaborators in a timely manner.
* Coordinates the receipt of materials and prepares necessary reports, including annual and semi-annual reports to NIH or the appropriate awarding agency.
* Proofreads, copies, and edits submitted materials. 
* Prepares biographical sketch for PI and oversees the preparation of biographical sketches for new key personnel added to annual non-competing application for accuracy.
* Responsible for the preparation of grant forms and appendices for the faculty.
* Acts as liaison for faculty with collaborators.
* Distributes copies and other materials as needed in a timely manner.
* Ensures that the information collected is accurate, reflects the requested information, and is provided in accordance with specified guidelines.
* Maintains familiarity with NIH forms and requirements.  Serves as an expert resource to faculty and staff in regard to all application and reporting related issues.  Provides ongoing information concerning changes in federal policy, institutional, and divisional initiatives to relevant program and department staff and grant investigators. Requires knowledge and proficiency in obtaining access to and retrieval of online forms and documentation from state/federal government agencies and private foundations via the internet.
* Maintains copies of grants and assures that copies of all assigned grants are provided for the departmental grants files.
* Prepares and maintains record of internal and external grant reports and continuation deadlines.

 

Post-Award   

* Update relevant departmental records, reports, and departmental databases as needed following established departmental procedures.  Post-award activities include, but are not limited to the following:
* Assists in the correct and timely salary allocation on all assigned grants.  Creates, compiles, and maintains personnel and salary spreadsheets for designated grants. Processes personnel action items via ePAFs.
* Process non-personnel expense transfers.
* Update and maintain Crosswalk and CAT table
* Maintains records of effort and reviews effort for annual certification.
* Provides assistance to faculty in the expenditure of funds available through the dissemination of information and guidelines of the various sponsoring agencies. Ensures that accounts are not in deficit and takes corrective measures.
* Submits reports required funding agencies for progress reports and grant closeout.
* Uses departmental grant management software to reconcile and track expenditures.

Reconciliation:  

* Perform non-personnel reconciliation review for all CCP funds and projects following established departmental procedures as well as adhering to established schedule

Other duties as assigned.  

 

 

COMPETENCIES


Analytical Thinking - Gather relevant information systematically; break down problems into simple components; make sound decisions.

Innovative Thinking - Approach problems with curiosity and open-mindedness; offer new ideas, solutions and/or options.

Team with Others - Initiate, develop, and manage relationships and networks; encourage collaboration and input from all team members; value the contributions of all team members; balance individual and team goals.

EDUCATION:
Required: Bachelor's degree. 


EXPERIENCE:
Required: Three years of extensive administrative experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis. 

Preferred: Grant experience. 


It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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