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Grant Program Coordinator - Genomic Medicine

Genomic Med Rsch Department 710562
132999 Requisition #
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The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.


The primary purpose of the Grant Program Coordinator is to provide support to Faculty in the administrative and financial management of large grant initiatives (large grant includes: multi-project, external competitiveness, external communication and internal institutional activities).  This position impacts the capability of Faculty to reach scientific and administrative goals and is necessary for the success of these programs.


Administration of grants management system

•Assists the PI, co-investigators and faculty in processing of collaborative and

independent grant applications and renewals, sponsored research agreements, protocols, material transfer agreements, and any other paperwork related to research efforts.

•Ensures timely and accurate submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators, and initiating response processes.

•Possesses knowledge of institutional and external forms and contacts to facilitate completion of projects, assisting faculty.

•Assists PI and co-investigators in the preparation of the budgets for grant proposals and contractual agreements, particularly including subcontracts with other institutions.

•Maintains the most current information pertaining to faculty FIS CV, biographical sketch and NIH Other Support documents for annual non-competing applications.

•Prepares internal and external annual progress reports to NIH, Development Office or the appropriate awarding agency.

•Oversees and assists with accurate preparation of grant forms and appendices.

Proofreads, copies, and edits submitted materials.

•Ensures that the information collected is accurate, reflects the requested information, and is provided in accordance with specified guidelines.

•Acts as liaison between the PI and research collaborators.

•Maintains familiarity with NIH forms and requirements, including up to date knowledge of grant submission through online systems including eRA Commons, ClickGrants, CPRIT, RCTS, Foundation, Proposal Central, and DOD systems

•Requires knowledge and proficiency in obtaining access to and retrieval of online forms and documentation from state/federal government agencies and private foundations via the internet.

•Maintains copies of grants and assures that copies of all grant files are saved in Grants Administration folder by PI.

•Maintains departmental grants database utilizing the grants management system to verify accuracy with institutional funded research data (ClickGrants) and ResourceOne and generates monthly reports for the Department Administrator.

•Maintains a copy of all departmental grants for the administrative grants file to include pending, new, and existing grants and/or proposals.

•Assures that monthly financial reports are provided to the faculty to include account balances and salary projections for their respective grant funds.

Institute Departmental and Grant Support

•Ensures faculty, staff and trainees have NIH eRA Commons IDs for submission and reporting purposes.

•Uses excellent judgment in determining when an activity requires the attention of the Department Administrator or Chairman and when it can be handled at the “local” level.

•Works with central department administrative offices including OSP, ORA, GCA and Development with respect to grant submissions, awards, compliance and funding.

•Responsible for notifying central department administrative office of own time away from office, to include detailed coverage information.

•Represents department in a professional and appropriate manner within the institution, as well as externally.

•Assists in the audit process of all departmental accounts at the request of the Department Administrator.

•Serves as an expert resource to faculty and administrative staff in regard to all

application and reporting related issues. Provides ongoing information concerning changes in federal policy, institutional, and divisional initiatives to relevant department staff and grant investigators.

•Ensures compliance with all general, governmental, and NIH regulations and


•Completes special projects and reports assigned by the department chair and department administrator as needed.

•Assists the Department Administrator in the execution of a system of internal controls.

Working conditions

This position requires:




Working in Office Environment

______ No

___X_ Yes


Working in Patient Care Unit (e.g. Nursing unit; outpatient clinic)

___X _ No

______ Yes


Exposure to human/animal blood, body fluids, or tissues

___X _ No

______ Yes


Exposure to harmful chemicals

___X _ No

______ Yes


Exposure to radiation

___X _ No

______ Yes



Physical Demands

Indicate the time required to do each of the following physical demands:


Time Spent































Up to 10 lbs.






10lbs to 50 lbs.






More than 50 lbs.







Up to 10 lbs.






10lbs to 50 lbs.






More than 50 lbs.





Use computer/keyboard







Required: Bachelor's degree. 


Required: Three years of extensive administrative experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis. 

Preferred:  Pre and Post Award Experience.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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