Grant Program Coordinator Melanoma Medical Oncology

UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Grant Program Coordinator (GPC) plays a critical role in supporting the development, coordination, and administration of research funding activities that advance scientific discovery and innovation. The GPC serves as a key resource for investigators and departmental leadership by providing comprehensive pre-award and compliance support across a broad portfolio of sponsored programs.  Within this environment, the GPC manages complex grant and contract submissions, supports regulatory compliance requirements, and coordinates with internal and external stakeholders to ensure successful funding outcomes. The GPC contributes to the efficient administration of sponsored research activities that support the mission of UT MD Anderson.

The ideal candidate will possess strong experience supporting sponsored research administration, including proposal development, budget preparation, compliance coordination, grants management, and contract administration. Experience working with federal, state, foundation, and industry-sponsored funding mechanisms, sponsor submission portals, and cross-functional stakeholders is highly desirable. 

Why Us? At UT MD Anderson, this role directly supports groundbreaking research initiatives by helping investigators secure and manage critical funding opportunities. The position offers meaningful collaboration with research leaders, exposure to a diverse portfolio of sponsored programs, professional growth within research administration, and the opportunity to contribute to an organization dedicated to improving lives through cancer research, education, prevention, and patient care.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities
Pre-Award Administration & Funding Development
• Provide end-to-end pre-award administrative support for federal, state, foundation, and industry-sponsored grants and contracts, including NIH, DoD, CPRIT, and foundation funding opportunities
• Lead proposal development coordination by creating timelines, checklists, tracking milestones, and ensuring sponsor and institutional requirements are met prior to submission
• Develop, prepare, and review complex grant budgets, including personnel effort, salary cap considerations, fringe benefits, allowable costs, cost-sharing commitments, and multi-year projections
• Prepare and review budget justifications to ensure alignment with sponsor guidelines and institutional policy
• Provide comprehensive support for investigator Other Support documentation, ensuring accuracy, completeness, and compliance with sponsor disclosure requirements
• Provide administrative support for investigator Biosketch preparation as needed
• Assist investigators with SciENcv-compliant proposal document preparation
• Coordinate proposal assembly and submission through sponsor systems including eRA Commons, ASSIST, Grants.gov, DoD portals, foundation-specific systems, and the internal Click system
• Manage incoming and outgoing subaward proposal components, including collection and review of scope of work, budgets, F&A rates, and required certifications
• Identify funding opportunities, maintain grant deadline calendars, and distribute targeted funding information to investigators and research staff
Compliance Coordination
• Coordinate with faculty, Research Administration, Compliance, Legal, Finance, and other institutional offices to facilitate compliant grant and contract submissions
• Ensure proposals and subaward documentation comply with sponsor regulations, institutional policies, and federal requirements
• Provide administrative oversight for research contracts and agreements, including budget preparation and coordination of review, negotiation, approval, and activation processes
• Submit and manage Material Transfer Agreements (MTAs) and coordinate with Research Administration, Legal, and external collaborators to facilitate timely execution
• Support compliance documentation related to human subjects, animal research, biosafety, conflict of interest, and other regulatory requirements associated with pre-award submissions and Just in Time requests
• Maintain accurate records and tracking systems for proposals, agreements, compliance approvals, and sponsor communications
Administrative, Fiscal & Stakeholder Coordination
• Serve as a primary point of contact and trusted advisor for department leadership and faculty regarding pre-award strategy, timelines, and administrative requirements
• Advise investigators and department leadership on proposal documentation requirements, submission processes, and internal routing deadlines
• Manage fiscal components of assigned grants and awards, including preparation, review, and submission of budgets, financial documentation, and sponsor-required reports
• Coordinate activities among faculty, department staff, central administration, subrecipients, sponsors, and institutional reviewers
• Demonstrate exceptional organization, attention to detail, and written and verbal communication skills while managing complex and multi-investigator proposals
• Proactively identify submission risks or compliance concerns and recommend solutions to support successful and timely proposal submissions
• Apply strong problem-solving, prioritization, and time management skills to manage high proposal volumes and competing deadlines
Additional Responsibilities
• Perform other duties as assigned