Inventory Planner - Interventional Radiology

MISSION STATEMENT

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

SUMMARY

The primary purpose of the Inventory Planner position is to perform Interventional Radiology clinical purchasing activities, assist with financial account reconciliation, and to act as a liaison between Interventional Radiology and Procurement regarding inventory management.

Shift / Hours:  Monday - Friday / 0930 - 1800

JOB SPECIFIC COMPETENCIES

INVENTORY MANAGEMENT  

•Responsible for maintaining Interventional Radiology inventory and supplies
•Demonstrates knowledge of basis procedural supplies (i.e. supply names, usage trends)
•Rotates stock by using oldest stock first to increase inventory turn and decrease expired items
•Reports medical supply variances to DI Supervisor/DI Manager
•Ensures that appropriate linen is ordered and maintained for clinical operations.  
•Maintains accurate and appropriate par levels for institutional and outside supply inventory.
•Works directly with Materials Management to make appropriate adjustments to Par Level based on IR Management approval
•Notifies IR leadership of any shortages, outages and back-orders.
•Resolves supply issues regarding over shipments, duplications, inaccurate shipments and product discontinuation.
•Reviews and assist with product recalls.
•Ensures storage areas are compliant with infection control and fire safety standards.
•Assist with coordinating Product Trial Agreements
Responsible for stocking Interventional Radiology clinical area, specialty care areas according to pre-determined par level in a timely, efficient, and accurate manner.
•Responds to individual inventory needs in a timely and efficient manner.
•Reviews and verifies expiration dates for all supplies.
•Immediately Reports inventory variances to DI Supervisor and Manager.
•Initiates sterilization process for clinical items and keeps accurate up-to-date records.
•Maintains knowledge of current markets by interface with vendors. 
•Monitors inventory replenishment procedures of first in first out with overflow inventory then bulk into the lowest unit of measure
•Responsible for ordering and delivery pick up gas tanks
•Interacts with outside vendors and assist with enforcing Vendor-mate guidelines
•Assist with and participates in product in-services
•Assist with borrowing emergent supplies from hospitals or vendors
•Monitors and evaluates product expiration dates
•Demonstrates clear communication skills and provides accurate, complete information to patients, peers, faculty and other clinical staff.
•Maintains professionalism when interacting with others.
•Uses appropriate customer services skills when interacting with internal and external customers
•Exhibits and maintains a high level of customer service when communicating with vendors, patients, faculty, colleagues, or other members of the MDACC team.
•Determines inventory levels  through identification, purchasing, transferring, tracking and documenting 
•Assist in preparing and maintaining supporting documentation/ authorization files and database to track inventory and assets
• Participates in the acquisition, controls and reconciliation of equipment, inventory and assets
• Coordinates deliveries, safety stock levels, ordering policies, qualifying of vendors, purchasing of equipment, expediting orders and direct cycle counts 
 

Inventory Expense Management  

•Contacts vendors for sourcing, availability, pricing, and order placement.
•Provides price increase information to management team in a timely fashion.
•Reports cost/ budget variances to management team expeditiously.  
•Aids department in formulation of purchase requests by locating and qualifying prospective suppliers, determining availability of goods, and budget pricing.
•Ensures that purchases are within prescribed delegation of dollar limits.
•Reviews order requisitions for accuracy, completeness, and ability to process. Obtains authorization for orders from DI Manager.
•Assists with reconciling monthly supply expenses to ensure accurate billing and charge capture
•Approves/resolves invoice exceptions with DI Manager oversight.
•Expedites, coordinates and processes all return goods requests expeditiously.
•Research order variances and initiates corrective processes promptly.
•Generates monthly expired items report to include cost of items and total inventory loss
•Initiates accurate filing system and documentation for patient charges, IDT’s, consignment, and other inventory management related items.
•Provides support for Divisional Senior Procurement Coordinator 
•Provides a monthly low usage and expired items report to the DI Manager and Supervisor.
•Accurately places inventory orders via ordering system.
•Provides accurate usage reports to DI Manager/DI Supervisor on a monthly basis.
•Ensures that all inventory specific information (i.e. Manufacturer re-order numbers, costs, description) are accurate.
•Assists with the resolution of invoice exceptions
•Coordinates and distributes purchasing data
•Provides monthly departmental expense report
•Serves as a resource to enhance revenue, achieve optimal utilization and reduce costs. 
 

Quality Assurance/Compliance   

•Reviews and verifies expiration dates for all supplies.
•Demonstrates institutional and departmental competency for sterile processes.
•Works directly with distribution service to make the appropriate adjustment for Par Levels. Responsible for initiating sterilization process for designated items.
•Documents poor vendor performance and interfaces with the DI Procurement Coordinator and Interventional Radiology DI Manager
•Keeps accurate tracking and logs of defective medical supplies specific to Interventional Radiology
•Knowledgeable and adhere to all Joint Commission, Infection Control, and Fire/Safety Standards at all times
•Participates in all departmental QA/Joint Commission in-services and training.
•Wears appropriate attire and name badge daily

Other duties as assigned