Procurement Coordinator

The Procurement Coordinator position supports the Purchasing Services department, which manages procurement activities, vendor coordination, and financial stewardship for institutional purchasing needs. As part of a high volume, accuracy driven unit, the Procurement Coordinator ensures timely financial processing, clean accounting records, and smooth operational workflows across multiple clinical and administrative areas. MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention.

The Procurement Coordinator plays a key role in maintaining accurate procurement records, resolving invoice exceptions, facilitating communication among departments, and supporting the financial integrity of the supply chain. This Procurement Coordinator role is essential to delivering responsive service, ensuring compliance, and contributing to efficient operations throughout the organization. As a Procurement Coordinator, you will maintain strong customer service, apply accounting principles, and support both internal teams and external vendors.

An ideal candidate brings strong bookkeeping or analytics experience involving debits and credits, proficiency with Microsoft Office tools, and comfort working with financial systems and high volume communication. Familiarity with procurement workflows, accounting processes, and documentation practices is beneficial.

Minimum $21.88 – Midpoint $27.40 – Maximum $32.93
The typical work schedule is Days - 8am - 5pm Monday - Friday.
Work Location: Remote: Must be available to come onsite when needed.

Why Us?
This role directly supports the institution’s mission by ensuring accurate procurement operations, responsive vendor communication, and strong financial documentation—enabling clinical and operational teams to focus on patient care. You will gain exposure to enterprise level systems, cross functional collaboration, and opportunities for skill development while benefiting from a supportive work environment designed for professional growth and work life balance.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs

Responsibilities

Operational & Financial Coordination

• Maintain monthly vendor statements by requesting, receiving, and posting documents to the data management system
• Review Invoice Not Received and Received Not Invoiced reports to determine actions needed to pay or clear invoices
• Identify and resolve invoice exceptions to support timely processing
• Coordinate receipt of goods with receiving facilities and ensure adjustments are made as needed
• Maintain accurate procurement records and distribute procurement data to Purchasing Services
• Input data into Resource One and support inventory receipt verification
• Conduct financial accounting tasks and perform detailed research and analysis
• Liaise with Purchasing, Accounts Payable, Sourcing, Materials Management, and vendors to resolve performance issues
• Provide accurate, timely follow up to internal and external customers on procurement matters

Customer Support & Issue Resolution

• Respond within 24 hours to personnel regarding order status, returns, and receipts
• Troubleshoot purchasing problems and manage issues through full resolution
• Work closely with stakeholders to ensure accurate documentation and efficient operations
• Interact with customers to identify concerns and support rapid problem resolution in stressful situations

Compliance, Training & Documentation

• Maintain records and reports in compliance with hospital standards and accrediting agencies
• Attend continuing education on institutional procedures, policies, and state purchasing/accounting regulations
• Support development and revision of policies and procedures as requested
• Perform required audits to validate data and processes under management direction
• Attend all departmental training and achieve 80% accuracy or higher on institutional assessments
• Train new staff and customers as assigned

Cross Department Collaboration

• Work directly with Operating Room, Diagnostic Imaging, Interventional Radiology, HAL Interventional Radiology, Anesthesia, Construction, and Facility teams
• Coordinate receipt, payment, and documentation activities across multiple units
• Participate in assigned projects and committees