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Program Coordinator
Clinical Cancer Prevention Department aims to establish and conduct the highest quality collaborative translational and clinical research program investigating risk assessment, risk reduction interventions, cancer risk and early detection markers, and cancer screening.
The purpose of the Program Coordinator position is to provide advanced administrative support for the Department of Clinical Cancer Prevention. The role is integral to the success of key departmental programs and supports the Department Chair, Department Administrator, clinical and research faculty, and staff in financial, clinical, operational, and procurement activities. The incumbent serves as a technical and administrative resource, performing complex, detail-oriented responsibilities that require strong written and verbal communication skills, analytical judgment, and exceptional organizational abilities. The position requires strong interpersonal, problem-solving, and critical-thinking skills, with the ability to manage multiple high-priority assignments simultaneously.
The ideal candidate is a highly organized, detail-oriented professional with experience coordinating programs, projects, or departmental operations. They possess strong multitasking, customer service, and problem-solving skills, along with proficiency in Microsoft Excel, Word, Outlook, and Teams. Experience with Epic, Kronos, PeopleSoft, purchasing and procurement, financial tracking, budget support, and report development is preferred.
• Coordinate denials management activities supporting clinical operations
• Prepare and distribute clinical activity reports for Clinical Cancer Prevention and Cancer Prevention Center programs
• Create ad hoc reports for clinical and research teams
• Provide monthly Press Ganey reports to departmental providers
• Meet monthly with faculty and advanced practice providers to review open encounters, missing charges, billing denials, and activity trends
• Monitor Epic cubes for professional activity trends
• Reconcile daily provider charges for the department
• Monitor open encounter and missing charge reports daily and take action to ensure timely closure of encounters
• Respond to patient billing inquiries and resolve billing discrepancies as appropriate
• Interact with internal and external stakeholders to resolve administrative and operational challenges
• Provide reconciliation support for research and clinical programs
• Initiate and complete work request forms and provide cost estimates to Principal Investigators and departmental leadership
• Assist with preparation of capital equipment and depreciation budgets for clinical and research programs
• Collaborate with research leadership to ensure grant expenditures comply with institutional and agency regulations
• Review and reconcile accounts to verify accuracy, resolve errors, and ensure regulatory compliance
• Prepare memoranda and supporting documentation for Interdepartmental Transfers (IDTs)
• Coordinate departmental activities, events, and administrative support coverage
• Provide monthly expenditure reports to departmental leadership
• Serve as liaison between Research Facilities and the department regarding FAR requests and asset management
• Follow up on RNIs and INRs supporting laboratory and clinical program operations
• Perform monthly purchase order closeout activities
• Serve as a Procard holder and maintain accurate financial records in accordance with institutional policies and procedures
• Provide Web Schedule and Kronos timekeeping support
• Identify and evaluate vendors and suppliers and conduct price analyses
• Assist with product selection by evaluating materials, manufacturers, and suppliers from technical, functional, and cost perspectives
• Create purchase requisitions in Resource One as requested by Principal Investigators and department staff
• Review and resolve invoice exceptions within Resource One (PeopleSoft) and coordinate corrections with Supply Chain Services and
• Complete departmental capital equipment and controlled asset inventory activities and resolve missing equipment issues
• Coordinate repairs and maintenance of office equipment, furnishings, fixtures, and office space modifications
• Monitor reporting data and trends to support departmental decision-making
• Maintain accurate records and documentation supporting departmental operations
• Support departmental leadership with special projects and operational analyses
• Perform other duties as assigned
EDUCATION
• Required: Bachelor's Degree
• Preferred: Master's Degree
WORK EXPERIENCE
• Required: Three years related experience, including program/project coordination experience or One year required experience with Master's degree
• Preferred: Prior experience coordinating programs, projects, or departmental operations is a must. Familiarity with Epic, Kronos, PeopleSoft, or similar systems, experience with purchasing and procurement activities, experience with financial tracking, reconciliation, or budget support, and experience creating and maintaining reports is a plus.
• May substitute required education degree with additional years of equivalent experience on a one-to-one basis
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html