Program Coordinator - Endocrine Neoplasia & HD

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report’s 2022-2023 rankings. It is one of  the nation's original three comprehensive cancer centers designated by the National Cancer Institute.

Ideal candidate will have faculty support experience and solid understanding of education programs and operations. This is a Monday - Friday 8am - 5pm with two days onsite and 3 days remote.

1.      Education Program Operations and Initiatives (45%) 
   
    •Manage communications and coordinate activities that support the operations of education programs, including collaboration with representatives from external organizations and AVA—Trainee and Alumni Affairs.
   
                   1. MDA Oncologic Endocrinology Fellowship Program
                   2. Rotating Fellowship Programs:
                                  a.            Joint MDA:BCM Endocrinology
                                  b.            UTHSC Endocrinology (rotating and LBJ Fellows)
                                  c.             The Methodist Hospital Endocrinology
                   3. TCH Pediatric
                   4. Joint MDA:BCM Internal Medicine Residency (Endocrinology elective)
                   5. Texas A & M Medical Students
   
   •Coordinate the Annual Program Evaluation (APE) for the oncologic endocrinology fellowship program
   •Coordinate the weekly Oncologic Endocrine Core Curriculum series, including scheduling speakers, attendee on-line invitations, conference rooms and audio-visual equipment, catering, attendance documentation, and follow-up with speakers
   •Coordinate the weekly Core Curriculum for the Endocrinology Fellowship Programs, including scheduling speakers from MDA and collaborative programs, attendee on-line invitations, conference rooms and audio-visual equipment, catering, attendance documentation, and follow-up with speakers.
   •Coordinate and assist with Fellows’ participation and presentations at MDA conferences, e.g. Institution and DoIM Grand Rounds, department research meetings and seminars, multidisciplinary case conferences, etc.
   •Coordinate faculty evaluations and annual events/ceremonies, i.e. Meet and Greet (orientation to faculty and research opportunities), graduation certificates and plaques, and graduations.
   •Coordinate and maintain the list of past, current, and future Fellows, contact information, and dates of MDA training for ongoing reference and use by department. Coordinate the clinical trainee schedules
   •Manage fellow and trainee education materials
    
   
   2.     Fellow and Trainee Recruitment, Appointment, and On-boarding (30%) 
   
   •Assist with recruitment, appointment, orientation, and on-boarding of fellows and trainees
   •Coordinate interview schedules, itineraries, and travel arrangements for fellows and trainees
   •Collaborate on fellow and trainee Orientation planning, initiatives, and scheduling to integrate department activities with AVA-TAA activities
   •Coordinate the onboarding of clinical trainees (oncologic endocrinology fellows, rotating fellows, year 2 and 3 research clinical fellows, residents, medical students), and other trainee appointments as needed (post-doctoral research fellows; research interns; medical, graduate, and college students; clinical and research observers; and visitors, etc.). Manage application process in Discover, appointment notification, schedules, IT access, and the assignment of work station, iPhones, pagers, lab coats, and mailbox, as allowed.  Provide fellows and trainees with administrative assistance, as needed.    
   
    
   3.     Education Program Reports and Contracts (15%)  
   
   •Gather operational data for the education programs; assist with identification of opportunities to build upon existing and to initiate new educational initiatives
   •Assist in coordination and implementation of new initiatives, including renewal of contracts with existing education programs
   •Develop, implement, and communicate marketing activities to promote the Education Programs
   •Develop and distribute routine and ad hoc activity and operational reports
   •Coordinate the development of documents and meeting materials for routine and special or ad hoc education programs reports
   •Provide administrative and financial support to assigned faculty and staff.  This may include travel arrangements, travel reimbursement, tracking and monthly reporting of faculty PRS spending, calendar management, correspondence composition, CV and FIS maintenance, journal article and manuscript preparation and proofing.
   
    
   4.     Special Projects (10%)  
   
   •Develop and determine priorities and monitor status of special projects
   •Use independent judgment and complex analysis to gather facts and determine appropriate solutions generally based on past experience and department practice.
   •Verify compliance with Institutional requirements, guidelines and policies.