Program Coordinator - Institute for Data Science in Oncology

The Program Coordinator, Institute for Data Science in Oncology plays a key role in supporting the operational execution of programs, communications, and engagement activities for the Institute for Data Science in Oncology at The University of Texas MD Anderson Cancer Center. This role focuses on coordination, organization, and execution of meetings, events, and program operations that support interdisciplinary collaboration in life science and data science.
Within UT MD Anderson, the Program Coordinator, Institute for Data Science in Oncology supports leadership, faculty, and program teams by ensuring high-quality execution of engagements, accurate tracking of priorities, and effective communication across initiatives.
The ideal candidate for the Program Coordinator, Institute for Data Science in Oncology has several years of administrative and program coordination experience, demonstrates strong organizational and communication skills, and is comfortable supporting both small meetings and large-scale events. Experience with Microsoft Office and collaboration tools, operational coordination, and interest in life science and data science are important, along with professionalism, discretion, and the ability to independently manage logistics and audiovisual setup after training.
Minimum $53,000 – Midpoint $66,000 – Maximum $79,000 per hour based on a 40-hour work week
Work location: Hybrid onsite/remote, with onsite work required 2–3 days per week.
Why Us?
UT MD Anderson offers the opportunity to contribute directly to impactful cancer research and data-driven initiatives while working in a collaborative, mission-driven environment. This role supports professional growth through exposure to high-visibility programs, cross-functional collaboration, and meaningful engagement with faculty and leadership, while also offering a balanced hybrid work arrangement.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Responsibilities
Program & Event Coordination
• Coordinate hosted and sponsored meetings and events, including site logistics, registration, booth setup, audiovisual setup, and associated ordering
• Support meetings ranging from small groups to events with several hundred attendees
• Prepare agendas and materials, manage attendee registration, and support onsite execution
• Ensure meeting and event setup is completed accurately and on time
Project & Operational Support
• Track and report across projects, maintaining lists of priorities, action items, and activities
• Gather project status updates, capture risks, and report progress
• Coordinate with IDSO leadership to maintain priorities for engagements and program initiatives
• Support general operational needs including travel support, reservations, and resource management
Scheduling & Communications
• Schedule meetings, manage calendars, and coordinate availability across stakeholders
• Prepare and assemble meeting materials and information packets
• Capture, format, and disseminate detailed meeting minutes, summaries, and follow-up actions
• Liaise with program area leads to maintain awareness of needs and priorities
Content & Resource Management
• Create, edit, and format PowerPoint presentations, flyers, fact sheets, white papers, posters, and other materials
• Manage digital resources to support coordinated use of IDSO-generated content
• Collect, organize, and disseminate IDSO materials and impact summaries
• Maintain lists of IDSO opportunities for potential projects or initiatives
Administrative & Professional Support
• Prepare expense reports, purchase orders, and administrative reports
• Assist with protocol and welcoming of visitors and meeting attendees
• Maintain faculty curriculum vitae, biosketches, and supporting documentation
• Assist with grant submission coordination, policies, procedures, and educational materials
• Perform other duties as assigned