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Research Department Administrator - Immunology

📁
Managerial/Professional
💼
📅
139772 Requisition #
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The mission of The University of Texas MD Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

The Research Department Administrator serves as the administrator and chief business officer for assigned departments and programs. Administers all business-related activities including financial management, personnel management, research operations management, research laboratory operations, physical asset and space management, strategic planning and development and other operational activities. Implements operational changes for significant transformations in research at the direction of the Office of the Chief Scientific Officer.

KEY FUNCTIONS:

Human Resources Management
•    Manages the human resources function and related activities of assigned departments and programs including, but not limited to, compensation administration, position description development, new staff orientation and training, employee relations management and performance management.
•    Oversees visa processing for assigned departments and programs.
•    Serves as a liaison to all institutional departments for issues related to recruitment, compensation, tenure, promotions, employee relations, retention, etc., for classified and administrative staff, faculty and trainees.
•    Develops staffing models and productivity measures to ensure the effective use of human resources. 
•    Ensures the existence of on-going training and development programs for all classified staff in order to develop new competencies and to retain valued staff.
•    Develops and implements human resource recognition and retention strategies.
•    Supervises administrative, financial and research support staff for assigned departments and programs.
•    Ensures compliance with all institutional training and other requirements (e.g., EEE, ELPT, performance evaluation compliance, faculty appraisals, etc.). 

Financial Management
•    Serves as primary signatory for assigned departments and programs.
•    Prepares, justifies, administers and monitors budgets for assigned departments and programs in accordance with institutional guidelines and strategic plans.  
•    Ensures compliance with all local, state, and federal rules and regulations. 
•    Ensures timely and accurate expense and income tracking for all E&G, RFM, PRS, grant and philanthropic funding sources. 
•    Demonstrates a thorough working knowledge of institutional and state guidelines including those which address purchasing, check requests, petty cash, travel, etc.
•    Demonstrates working knowledge of all institutional and departmental financial systems to monitor financial activity. 
•    Provides required budgetary and financial reports and analyses.
•    Consistently monitors monthly balances and reconciles accounts.
•    Manages capital equipment plans and budgets for assigned departments and programs.
•    Implements strong internal controls to safeguard institutional resources. 
•    Develops and ensures accuracy of grant proposals and contractual agreements.

Research Operations Management
•    Assists Chair and program leads with long-range planning for research program growth and changes in research priorities.
•    Advises faculty on the use of resources and assists in determining needs and priorities.
•    Meets routinely with investigators to review the status of grants, contracts, and other sponsored agreements.
•    Consistently monitors monthly balances, resolves issues and reconciles accounts timely.
 
Physical Asset, Space Management, and Business Continuity
•    Manages the physical resources including space management and inventory control for assigned departments and programs.  
•    Plans physical resources needs and manages renovation and relocation projects as required.
•    Assists Chair and program leads with the assignment or reallocation of laboratory space and handles lab renovation projects for faculty.
•    Oversees facilities requests for assigned departments and programs.

Education

Required: Bachelor's degree in Business, Healthcare Administration or related field.

Preferred:  Master’s degree in Business, Healthcare Administration or related field.

Experience

Required: Five years of health care related experience in a professional/administrative capacity, to include two years of supervisory experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. Successful completion of the LEADing Self Accelerate program may substitute for one year of required supervisory or management experience.

Preferred: Previous experience with:

Human Resources Management
Financial Management
Research Operations Management
Physical Asset, Space Management, and Business Continuity

 

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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