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Senior Administrative Assistant, Cancer Network

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Admin/Clerical Support
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129450 Requisition #
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The primary purpose of the Sr. Administrative Assistant position is to provide administrative support to Executive Director level positions as well as Project Director/Management positions in Business Development. This position assists in providing a full range of support services for identified Business Development matters with varying degree of complexity.

 

KEY FUNCTIONS

 

Administrative Support

  • Managea administrative aspects of workflow and day to day operations for Executive Director (s) and Project Director/Manager (s), including maintaining complex calendars for each.
  • Schedules and coordinates high frequency of meetings which include MDACC leadership/physicians/other staff as well as client’s leadership/physicians/other staff. Communicates effectively with all levels of professional staff to ensure key individuals are present at meetings. Prepares agendas and meeting materials for distribution.
  • Facilitates arrangements for extensive travel. Prepares and processes Concur authorizations and travel reimbursement/expense forms.
  • Composes and manually types emails, memos, and letters, and prepares graphs, charts and spreadsheets. Transcribes, proofreads, edits and formats administrative correspondence and reports.
  • Creates and/or coordinates preparation of professional quality presentations.
  • Receives, places, screens and transfers calls using appropriate telephone etiquette; responds to telephone information requests with courtesy, accuracy and respect for confidentiality. Takes complete telephone messages.
  • Coordinates special projects as assigned.
  • Must be able to work independently with limited supervision and make decisions and resolve problems in the absence of supervisory personnel.

QUALIFICATIONS

Education
Required: High school diploma or equivalent.

Experience
Required: Five years of administrative/secretarial experience.
With preferred degree, one year of required experience.

Administrative Skills Assessment
Required: Must pass pre-employment skills test as required and administered by Human Resources.



It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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