Senior Administrative Assistant - Main Operating Room

Senior Administrative Assistant - Main Operating Room

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within Perioperative Services, the Senior Administrative Assistant provides high-level administrative support that directly impacts departmental efficiency, productivity, and operational effectiveness through complex administrative and secretarial functions.
The Senior Administrative Assistant works closely with leadership, managers, and staff to support daily operations, coordinate projects, manage administrative systems, and maintain critical departmental processes. The Senior Administrative Assistant plays a key role in ensuring effective communication, organization, and administrative excellence across Perioperative Services at UT MD Anderson.

The ideal candidate brings advanced administrative experience, proficiency with Kronos and EZCall-OnCall, and experience with Outlook Calendaring, Concur, and Excel. This individual has strong communication, organization, and event coordination skills, along with the ability to interact professionally with executives and team members while demonstrating adaptability, initiative, attention to detail, and sound judgment.

Why Us?
At UT MD Anderson, this role offers the opportunity to support leadership within a dynamic healthcare environment while contributing to operational excellence and the institution’s mission. The position provides meaningful professional growth through involvement in executive support, project coordination, financial administration, and personnel-related activities while maintaining a collaborative and supportive workplace.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Job-Specific Competencies

Administrative
•    Perform administrative functions for assigned executives/managers, including preparing presentations, assisting with special events/projects, and composing communications
•    Maintain departmental leave calendars, Outlook mail groups, employee lists, and conference room schedules
•    Ensure compliance with institutional policies and funding restrictions
•    Support service excellence by identifying needs and resolving issues for internal/external stakeholders
•    Apply confidentiality and security standards consistently
•    Organize correspondence in priority order and exercise discretion in documentation
•    Coordinate with internal/external parties to initiate, execute, and conclude projects
•    Manage equipment requests (pagers, iPhones, etc.) for managers and staff

Financial
•    Serve as departmental purchaser; maintain par levels for office supplies and catering
•    Process minor purchases using Resource One system and arrange shipments
•    Coordinate travel arrangements for executives, staff, consultants, and guests
•    Prepare and reconcile expense reports

Personnel Management
•    Maintain employee personnel files and compliance records per institutional and Joint Commission standards
•    Act as back-up Kronos timekeeper
•    Assist with HR activities and interpret institutional policies for staff

Other duties as assigned.