Senior Administrative Assistant - Urology

The Senior Administrative Assistant supports the Department of Urology at MD Anderson Cancer Center by providing comprehensive administrative and operational support to faculty members, with a primary focus on Houston Area Location faculty. The Senior Administrative Assistant plays a key role in ensuring efficient departmental operations by coordinating complex administrative functions, supporting academic and research initiatives, and serving as a consistent point of contact for faculty needs.

MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant contributes directly to this mission by enabling faculty productivity, supporting research and academic advancement, and maintaining high operational standards within the Department of Urology. The Senior Administrative Assistant role is integral to sustaining effective collaboration across clinical, academic, and administrative functions.

The ideal candidate for this role is reliable, detail-oriented, and highly organized, with administrative experience supporting multiple stakeholders in a fast-paced environment. This individual communicates clearly and professionally, manages competing priorities independently, and understands when escalation is appropriate. Experience in healthcare or academic settings, along with familiarity with institutional systems and strong technical skills, is preferred.

Minimum $45,500.00 – Midpoint $57,000.00 - Maximum $68,500.00 
Work location: Hybrid

Why Us?
The Department of Urology offers a collaborative and forward-moving environment where administrative professionals are valued as essential partners in clinical, research, and operational success. This role provides meaningful exposure to academic medicine, research activities, and departmental leadership while supporting work-life balance through a hybrid work model and a culture of transparency, accountability, and professional growth.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

KEY RESPONSIBILITIES

Department Operations
• Manage multiple complex projects, including composing and preparing correspondence, agendas, meeting announcements, and departmental documents with emphasis on Houston Area Location faculty needs
• Serve as liaison with the Radiation Safety Committee, maintain radiation badge rotations, and communicate updates to department staff
• Conduct regular meetings with the Office Manager to review departmental needs, project status, and ensure consistent alignment and representation of Houston Area Location faculty
• Assist with development, documentation, and maintenance of departmental processes to streamline operations and support faculty integration
• Support the Office Manager with onboarding, orientation, and training of new employees to ensure adherence to departmental standards
Administrative and Faculty Support
• Coordinate faculty travel arrangements and maintain travel records using the Concur system, with focused support for Houston Area Location faculty
• Manage faculty calendars, prioritize scheduling needs, and provide backup calendar support as required
• Serve as backup administrative support for assigned physicians and respond to departmental mainline calls as needed
• Prepare presentations and materials for meetings, conferences, and academic events highlighting faculty contributions
Research and Academic Support
• Assist faculty with grant submissions, progress reports, and maintenance of grant documentation
• Prepare and submit research protocol applications, amendments, and informed consent documents
• Support manuscript preparation and academic documentation in alignment with faculty research activities
Financial and Budget Management
• Establish and maintain expenditure databases to support physician budget controls
• Prepare and distribute monthly budget and expense reports
• Calculate expenses, prepare reimbursement requests, and ensure timely processing of payments
• Maintain accurate records of invoices, business expenses, and travel-related financial activity
 

Other Duties
• Perform additional duties as assigned to support departmental operations and faculty needs