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Accounting/Finance
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Gyn Onc & Reproductive Med 119100
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143811 Requisition #
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Summary

Manages/oversees extensive financial and accounting functions to ensure efficient account management in the Department of Gynecologic Oncology. Advises faculty/principal investigators regarding status of accounts and provides analysis of available funding for personnel salaries and project expenses. Prepares/reviews effort reports, confers with faculty and staff to ensure accurate reporting and initiates ePAF changes to correct reporting errors. Manages/oversees financial/reconciliation activities of designated department accounts. Reviews reconciliation of chartfield strings, PRS quarterly reports, financial activities, and account balances, transfers and corrective actions. Reviews budgets for all departmental purchasing, administrative, and financial agreements. Assists with the preparation of departmental budget and oversees and/or prepares budget documents for contracts and other financial documents. Oversees creation of chartfield strings, reviews signature authorization, and initiates account closures as necessary. Advises staff regarding financial and expense guidelines.  Monitors federal and industry grants/contracts and donor accounts to ensure funds and payments are received and distributed appropriately.  Develops databases and designs custom reports to analyze operations of fiscal systems and identify/track variances within the department.

 

Financial Advisement and Account Management  Advises faculty / principal investigators regarding the status of accounts and provides analysis of available funding for personnel salaries and expenses. Manages/oversees financial/reconciliation activities of designated department accounts. Reviews the reconciliation of chartfield strings,
PRS quarterly reports, personnel trending and account balances, transfers and corrective actions. Ensures that proper policies and procedures are accurately followed. Confirms appropriate segregation of duties comply with internal controls. Creates and manages systems for internal financial integrity. Communicates with faculty and their administrative support staff regarding fund use and balances and determines close out. Oversees spending trends on post-award Grant accounts to ensure that budgets are being adhered to and expenses are allowable. Meets with Faculty quarterly to proactively plan for spending and proper financial management of grant accounts. Interacts with all levels of personnel within the departments/division and other financial departments within the institution to resolve issues related to accounting transactions or reconciliation items. Collaborate with the grants management team in preparation for close out of expired grants and contracts. Consult with division and institution-wide personnel for the ongoing maintenance and reconciliation of financial and budgets.

 

 

 

Financial Reporting, Design and Data Analysis  Independently provides ongoing financial expertise and support to the Department Chairman, Department Administrator, and Associate Department Administrator. Manages and conducts qualitative and quantitative analysis including financial analysis, cost/benefit analysis and revenue analysis for department. Suggest opportunities for both revenue and productivity enhancements to department leadership. Develops databases and designs custom reports to analyze operations of fiscal systems and identify/track variances within the department. Develop projection models based on actual data and monitor performance. Oversees the production and distribution of monthly and quarterly financial and statistical reports (faculty activity indicators, department financial dashboard) to department leadership. Review and verify monthly closeout of financials for institutional internal control compliance (i.e., SOP and monthly revenue and expense variance report). Oversees the charge capture and reconciliation process. Works with Clinical Billing Specialist to ensure coding and documentations are accurate. Monitors and notifies providers of PB charge lag for compliance.  Reviews monthly OR lag and revenue.
 

 

Departmental Budget Preparation/Monitoring   Oversees and prepares the annual department budget. Creates financial reports and uploads the budget data for the ongoing rolling forecast as well as the yearly annual departmental budget. Verifies initial budget figures are loaded correctly and monitors budget expenses margins throughout the fiscal year ensuring the department meets annual fiscal goals.  Performs analysis on specific areas or trends and discusses findings with Department Administrator, Assistant Department Administrator and/or Chairman as requested. Designs complex financial reports to map trends and identify potential budgetary issues. Prepares financial models to project growth of department initiatives. Examines methods to improve and streamline the departmental budget process. Prepares monthly forecasting based on projected actuals.

 

 

Financial Staff Management   Oversees the financial staff in the department. Conducts performance evaluations. Mentor, cross train and develop new skillsets for staff. Serves as the financial expert for the department.      
Other duties as assigned

 

 

 

 

Required Education:
Bachelor's degree in Business Administration or related business speciality.

Required Experience:
Five years experience in data analysis, accounting or financial project management.

Preferred Experience/Skills:
Experience in clinical activity monitoring, research finance, building custom reports, management experience, and budget preparation.

 

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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