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Admin/Clerical Support
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Surgical Oncology 117600
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126906 Requisition #
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The University of Texas MD Anderson Cancer Center is ranked the nation’s top hospital for cancer care by U.S. News & World Report’s “Best Hospitals.”  MD Anderson’s mission is to eliminate cancer in Texas, the nation and the world through exceptional programs that integrate patient care, research and prevention. Our mission also includes education for undergraduate and graduate students, trainees, professionals, employees and the public.


The ideal candidate will have at least two years of Secretarial and front desk experience. Should be able to work independently.


Front Desk Telephones: Answer, Screen, Triage Calls with Accurate Messages

Department Directory Information: Update and maintain departmental phone list, departmental email distribution group, and administrative team reference sheets

Front Desk Coverage Schedule: Creates and maintains the monthly front desk coverage schedule for the departmental administrative support team

Departmental Mail and Packages: Collect, Receive and distribute Departmental Mail, faxes and Incoming Packages. 

Management of Departmental Conference Room: Accurate Room Scheduling and Updating of Room Placards on a Daily Basis

Lab Coats: Responsible for taking soiled lab coats to the 3rd floor for cleaning and picking up lab coats weekly. 

Medical Records Management: Facilitates the transfer of patient medical documents to Records Completion for scanning and imaging to permanent record

Maintenance of Departmental Intranet Site: Uploading of basic documents to departmental intranet site using Rythmyx Software

Restock Surgeon’s Lounge: one week every 2 months

KRONOS – Timekeeping: Provide data entry support to primary timekeeper.

Employee Onboarding: Order signage, order office door keys, set up mail box, add employee to departmental email distribution groups

Weekly Inventory of Supplies: Order and restock office supplies weekly and order coffee supplies for the 17th floor and lab area online every 2 weeks and restock as needed.

Service Calls: Provides assistance with handling service calls to vendors in the absence of the Office Manager

 
Other duties as assigned.
 

EDUCATION
Required: High school diploma or equivalent.

EXPERIENCE:
Required: Two years of experience performing responsible secretarial work.
 

Must pass pre-employment skills a test as required and administered by Human Resources It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html


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