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Admin/Clerical Support
Experimental Therapeutics 404400
134781 Requisition #
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Administrative Assistant


Research Laboratory Administration 

  • Primary function is to provide administrative support to assigned tenured track faculty and his/her research laboratory personnel.

  • Serves as administrative liaison to assigned faculty and laboratory personnel.

  • Attends laboratory meetings as needed, and shares information provided by the department and institution and brings issues back to the Department Administrator and Operations Manager as needed.

  • Requires in-depth knowledge of various administrative functions.


Faculty Support 

  • Assists faculty in processing any paperwork related to research efforts.

  • Ensures timely and accurate submission of required documents for manuscripts.

  • Possesses knowledge of institutional forms and contacts to facilitate completion of projects.

  • Ensures that assigned faculty, classified, and educational personnel know and follow institutional and departmental procedures.

  • Maintains Outlook calendar for assigned faculty and arranged appointments as needed.

  • Facilitates office functions, including the coordination of schedules and itineraries for visitors.

  • Maintains current CV, biographical sketch, and other support.

  • Formats letters and memorandums and is able to compose professional routine correspondence.

  • Processes leave requests for assigned faculty and laboratory personnel as needed.

  • Organizes weekly lab meetings to include: conference room scheduling, room setup, catering, and agenda preparation.

  • Initiates shipments through eShip Global as requested.

Departmental Support  

  • Administrative liaison between central department administrative office and the faculty and laboratory staff – this includes attending laboratory staff meetings as needed, sharing information provided by the department and institution and bringing issues back to the Operations Manager or Department Administrator as needed.

  • Notifies/involves central department administrative office about issues that are best handled at the department level.

  • Coordinates and prepares all departmental travel, to include all faculty, laboratory and administrative personnel.  This will encompass Concur Authorization requests, the booking of flight and hotel accommodations and reimbursement requests.

  • Coordinates purchasing activities for area of responsibility.

  • Represents department in a professional and appropriate manner within institution, as well as externally.

      Other duties as assigned



Education Required: High school diploma or equivalent. 

Experience Required: Four years of administrative/secretarial experience. With preferred degree, no experience required.  Must pass pre-employment skills test as required and administered by Human Resources. 

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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