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Office Manager - Diagnostic Imaging Admin
At MD Anderson Cancer Center, our mission is clear and unwavering to eliminate cancer through exceptional patient-centered imaging, transformative research, and world-class education. The Division of Diagnostic Operations plays a critical role in advancing this mission by supporting the operational excellence behind our clinical and administrative functions.
The Office Manager, Diagnostic Operations provides high-level administrative and operational leadership for the Vice President of Diagnostic Operations and the Diagnostic Imaging Administrative Office. This role requires exceptional judgment, professionalism, confidentiality, and the ability to independently manage complex operational priorities.
The Office Manager serves as a trusted partner to senior leadership—overseeing administrative functions, coordinating divisional activities, managing staff performance, assisting with project management, and supporting space planning initiatives across the division.
This position is ideal for a proactive, experienced administrative leader who excels at building relationships, managing people, and ensuring the smooth operation of a dynamic healthcare environment.
The Ideal Candidate: We are seeking a highly organized, solutions‑oriented administrative leader who:
- Thrives in a fast-paced academic medical environment
- Exercises exceptional discretion and independent judgment
- Communicates with clarity, diplomacy, and professionalism
- Is skilled at coaching and developing administrative staff
- Is proficient in executive-level administrative support
- Navigates complex situations with tact and confidentiality
- Demonstrates initiative, critical thinking, and a commitment to excellence
If you are a confident, polished professional with a passion for supporting healthcare leadership and contributing to a mission that truly matters, we’d love to meet you.
Key Responsibilities
Administrative & Project Management
- Serve as the primary administrative partner to the Vice President of Diagnostic Operations, managing day‑to‑day office operations.
- Independently evaluate and prioritize requests for the Vice President, ensuring timely follow-through and policy compliance.
- Review and prepare documents requiring executive signature or distribution.
- Utilize advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) to produce high‑quality materials.
- Coordinate division-wide events (employee recognition, retirements, meetings) including logistics, catering, and communications.
- Maintain strong written, verbal, organizational, and interpersonal communication skills in all interactions.
People Leadership
- Supervise administrative support staff, providing coaching, feedback, onboarding, and performance management.
- Lead monthly team meetings, conduct performance evaluations, and manage scheduling, issues, and workflow.
- Promote a service‑focused culture through strong leadership, mentorship, and consistent communication.
- Address personnel matters including conflict resolution and adherence to institutional policies and procedures.
- Collaborate with clinical managers to ensure quality and consistency of administrative support services.
Facilities & Office Operations
- Manage office inventory, including annual property audits with the department property officer.
- Coordinate office relocations, including furniture, phones, equipment, and IT needs.
- Serve as liaison to information systems for hardware, software, and security support.
Benefits & Perks of Working at MD Anderson
Working at MD Anderson means joining one of the world’s most respected cancer centers—ranked No. 1 for cancer care by U.S. News & World Report for multiple years. Benefits include:
Outstanding Benefits Package
- Comprehensive health insurance: medical, dental, vision
- Robust retirement plans: including TRS and optional retirement programs
- Generous paid time off: vacation, sick leave, and institutional holidays
- Paid parental leave
- Flexible work schedules (role-dependent)
Career Growth & Education
- Tuition assistance and continuous learning opportunities
- Professional development programs and leadership training
- Access to world-class research and clinical innovation
Well‑Being & Work Environment
- Employee wellness programs, counseling, fitness resources
- On-campus amenities such as dining, banking, and wellness centers
- Commitment to diversity, equity, and inclusion
- A culture grounded in compassion, teamwork, integrity, and discovery
EDUCATION
- Required: Bachelor's Degree Business Administration, Hospital/Healthcare Administration or related field.
WORK EXPERIENCE
- Required: 4 years In a professional/administrative capacity to include two years of supervisory or managerial experience.
- May substitute required education degree with additional years of equivalent experience on a one to one basis.
- Successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience. Completion of both programs can be substituted for a maximum of two years of supervisory or management experience.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
