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Program Manager - Radiation Oncology Research

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Facilities
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Radiation Oncology - Research 600661
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140255 Requisition #
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The primary purpose of the Program Manager (PM) of Radiation Oncology Research Strategic Initiatives and Strategic Alliances is to provide operational management and coordination of the ROSI Biomarker Initiative and Division of RO strategic industry alliances.

The ideal candidate for this position will have experience in biospecimen collection; the management of multiple clinical trials; exposure to financial compliance reviews, contract execution, budget review, and payment reconciliation; experience in coordinating meetings and minutes summaries; experience interacting with faculty and department leaders.

Program Background

The purpose of the ROSI Biomarker Initiative is to establish a centralized and uniform process for the collection of clinical and patient-self reported information, biologic sample collection and storage, and comprehensive database to allow for a searchable clinical and biologic sample repository obtained from oncology patients treated with radiation therapy at MD Anderson. This will serve as the primary research hub for translational investigation in the Division of Radiation Oncology. Our ultimate goal is to enable the Division of Radiation Oncology at MD Anderson to become the premier center for developing predictors of radiation response utilizing biomarkers that can be implemented in the clinical setting to improve patient outcomes and reduce treatment toxicities. We also seek to provide the infrastructure to enable translational blood and tissue collection for all clinical trials being conducted within the Division of Radiation Oncology, thereby merging clinical and technical innovations with advances in biologic and mechanistic understanding of radiation.

RO strategic industry alliances are multi-year, multi-million dollar research collaborations between the Division of Radiation Oncology and an industry partner. These alliances are multi-project collaborations spanning areas of pre-clinical research, clinical research investigations, and development of innovative technologies. Alliances are overseen by a 6 member joint steering committee (JSC), consisting of executive leaders and faculty.

Position Description

The PM will support the Biomarker Initiative through the coordination of daily operation needs. Responsibilities include day-to-day administrative and project/program management of biospecimen collections, processing and cataloguing, as well as relationship building among faculty in the Division of Radiation Oncology and translational laboratory staff both in the Division and throughout the institution. The individual will have direct oversight and responsibility to ensure appropriate biospecimen collections, which will involve a combination of direct hands on collections by the individual as well as managing other staff in these collections. This position will support multiple clinical trial protocols as well as cohort studies in the Division that span across all the Sections/Departments in the Division of Radiation Oncology.  The PM will oversee the setup of biospecimen collections for newly opening clinical trials/cohort studies, create and maintain an institutional database, and ensure adherence to institutional standards regarding biospecimen collections and reporting. The PM will meet with PIs and research staff throughout the division on a regular basis to ensure appropriate biospecimen collections and provide regular reports on deliverables and identify and resolve barriers to appropriate collections and coordinate communication between the Directors of the Biomarker Initiative and other PIs as well as between the Biomarker Initiative Laboratory and other appropriate research staff both in the division and externally. The PM will draft budgets pertaining to biospecimen collections and perform regulatory functions related to protocol maintenance.

The PM will support RO strategic industry alliances through the coordination of project stakeholders to meet alliancee deliverables. Responsibilities include coordination of working group meetings among MD Anderson, collaborating institutions, industry stakeholders; scheduling, preparation, and minutes-taking for alliance joint steering committee (JSC) meetings. The PM will be the primary contact for the alliance and liaise with faculty and executive leaders of the Division of Radiation Oncology, representatives of MD Anderson offices such as Strategic Industry Ventures, Grants and Contracts, and Legal, and members of the collaborating institutions and industry partners. The PM will facilitate and track contract setup status, financial reviews, action items, and milestones.

KEY JOB FUNCTIONS

  • Provides administrative, programmatic, and financial management of the Biomarker Initiative and strategic alliances in the Division of Radiation Oncology
  • Provides effective coordination and responsible, decisive actions related to the day-to-day biospecimen collections
  • Take responsibility for day-to-day biospecimen collections, including collecting those biospecimens and directing other staff in those collections
  • Coordinates with new PIs, research and regulatory staff the creation of new biospecimen collection protocols
  • Oversee the database in which biospecimens are catalogued and work with IT support to enhance and maintain these databases.
  • Provide reports of milestones and research activities
  • Draft budgets for new research protocols
  • Manages Biomarker Initiative weekly meetings as well as meetings with external stakeholders.
  • Able to serve as a representative for the Directors of the Biomarker Initiative in discussions with external stakeholders; communicates on behalf of MDA JSC members and alliance project leaders.
  • Coordinates communication among leaders of the Division of Raditaion Oncology, various MDACC institutional offices, and of strategic alliance partners.
  • Archives pertinent communications, presentations, materials, and documentation
  • Monitors project/program progression, deliverables and timelines,  in conjunction with related research and administrative teams
  • Establishes workflows and coordinates with Nurse Managers and other research staff team members, as needed, to ensure that alliances are implemented timely, effectively, and appropriately
  • Reviews budgets for accuracy and compliance with institutional/sponsor requirements; works with the Division of Radiation Oncology finance team to track expenses and provide monthly reconciliation and review;
  • Assists in resource justification and utilization for the Biomarker Initiative
  • Facilitates administrative setup of funded projects in the Research Contracts Tracking System (RCTS), as appropriate
  • Coordinates meetings with relavant stakeholders. Prepares meeting materials, facilitates discussion, and documents meeting summaries and action item follow up.
  • Utilizes institutionally available software applications (e.g., Prometheus, BOX, REDCap, WebEx, Skype, Zoom, Teams, Outlook Calendar) to optimize collaboration and communication among internal and external stakeholders
  • Composes status reports and summaries for senior leadership using MS Word, PowerPoint, Excel, and other tools, as appropriate

Education
Required
: Bachelor's degree.

Preferred: Master's degree.

Experience
Required
:  Five years of related program management experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, three years of required experience.

Preferred: Phlebotomy experience and certification.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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