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Receptionist - President's Office
UT MD Anderson has a Receptionist opportunity in the President’s Office.
The ideal candidate holds a high school diploma or equivalent and has at least two years of front office, clerical, or related experience. They demonstrate strong organizational and communication skills, proficiency with Microsoft Office applications (Word, PowerPoint, Excel), and the ability to manage confidential information with discretion. The candidate is dependable, detail-oriented
Shift: Monday – Friday 8:00 am – 5:00 pm
Hourly breakdown of salary range: Minimum $18.00 - Midpoint $20.54 - Maximum $23.08
What’s in it for you?
Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, employer-paid life and reduced salary protection programs.
SUMMARY
Provides administrative support to the various executive offices on the 23rd / 24th floor of the 1MC Building. Responsible for varied, administrative duties requiring confidentiality, exercise of independent judgement, and initiative.
KEY FUNCTIONS
Verbally greeting guests visiting the Executive Floors in a clear, pleasant, and understandable manner. Manually serve guests beverages; verbally announce guests’ arrival to the various executive offices on the 23rd and 24th floor. Greet and direct guests to the appropriate conference rooms.
Answer incoming calls in a clear, pleasant, and understandable manner. Screen and manually record messages and direct inquiries to appropriate personnel in a timely manner.
Assist the administrative support personnel on designated assignments including, but not limited to, receiving all incoming packages, retrieving/distributing incoming mail, filing, etc.
Take weekly/monthly inventory and keep supplies stocked for the department.
Schedule and monitor the various conference rooms on the executive floors.
Replenish the copy machine paper by unwrapping and inserting reams of paper into appropriate trays. Maintain adequate supply of paper, toner, fax cover sheets, etc. in supply/copy rooms.
End-of-day office checks, to include - Coffee-maker maintenance, coordinate office cleanings, plant service maintenance, check/replenish printer supplies, monitor scheduled shredder bin service, etc.
Operates all standard office machines/computers.
Other administrative duties as assigned.
EDUCATION:
Required: High school graduate or equivalent.
Preferred: Associate’s degree or some college credits
EXPERIENCE:
Required: Two years of front office, clerical, or related experience.
Preferred: Experience using Microsoft Office (Word, PowerPoint, and Excel).
LICENSURE/CERTIFICATION:
Preferred: Certified Professional Secretary
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
WORKING CONDITIONS This position requires: |
|
| |
| Working in Office Environment | ______ No | ___X__ Yes |
| Working in Patient Care Unit (e.g., Nursing unit; outpatient clinic) | X No | ______ Yes |
| Exposure to human/animal blood, body fluids, or tissues | ___X__ No | ______ Yes |
| Exposure to harmful chemicals | ___X__ No | ______ Yes |
| Exposure to radiation | ___X__ No | ______ Yes |
| Exposure to animals | ___X__ No | ______ Yes |
PHYSICAL DEMANDS
Indicate the time required to do each of the following physical demands:
| Time Spent | ||||
Never 0% | Occasionally 1-33% | Frequently 34-66% | Continuously 67-100% | ||
Standing |
| X |
|
| |
Walking |
| X |
|
| |
Sitting |
|
| X |
| |
Reaching |
| X |
|
| |
Lifting/Carrying | |||||
| Up to 10 lbs |
| X |
|
|
| 10lbs to 50 lbs |
| X |
|
|
| More than 50 lbs | X |
|
|
|
Pushing/Pulling | |||||
| Up to 10 lbs |
| X |
|
|
| 10lbs to 50 lbs | X |
|
|
|
| More than 50 lbs | X |
|
|
|
Use computer/ keyboard |
|
|
| X | |
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
