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Sr Administrative Assistant - Cancer Systems Imaging
MISSION STATEMENT
The mission of The University of Texas MD Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research, and prevention—and through education for students, trainees, professionals, employees, and the public.
The Department of Cancer Systems Imaging (CSI) is a multidisciplinary research division within MD Anderson that advances the understanding, detection, and treatment of cancer through innovative imaging science. CSI brings together experts in biology, chemistry, engineering, physics, computational science, and clinical research to develop cutting edge imaging technologies and translate them into meaningful clinical applications.
The department focuses on:
• Molecular and functional imaging to study cancer biology in real time
• Development of new imaging probes, biomarkers, and analytical tools
• Systems level approaches that integrate imaging, data science, and experimental research
• Collaborative research across basic science, translational programs, and clinical departments
CSI supports a dynamic environment where discovery and innovation directly contribute to MD Anderson’s mission, providing faculty, trainees, and collaborators with world class imaging resources and scientific infrastructure.
Location / shift / hours: Texas Medical Center / 8am – 5pm / 60% remote – 40% onsite
The idea candidate will have 5 years of experience in an administrative role in which you have supported multiple leaders.
Position Summary
The Sr. Administrative Assistant in the Department of Cancer Systems Imaging provides advanced administrative and operational support to assigned faculty while ensuring smooth coordination of departmental functions. This role manages a broad range of responsibilities including faculty support, timekeeping, travel coordination, expense processing, badge access, space surveys, visitor onboarding, and departmental communications.
Key Responsibilities
Faculty & Administrative Support
• Provide comprehensive administrative support to assigned faculty.
• Maintain and update faculty CVs (excluding grant sections).
• Coordinate faculty and lab member travel through Concur.
• Process expense reports in a timely and accurate manner.
• Manage memberships and renewals for assigned faculty and lab personnel.
• Schedule meetings, reserve rooms, and coordinate catering services.
Departmental Support
• Maintain office supply inventory and coordinate orders.
• Replenish departmental coffee supplies.
• Manage departmental mail pickup and distribution.
• Maintain an organized and professional departmental workspace.
• Serve as point of contact for departmental copiers, printers, and fax machines; monitor maintenance needs.
• Manage and distribute incoming deliveries.
• Monitor and log suggestion box submissions weekly.
• Track departmental mandatory training completion.
• Serve as a designated Fire Marshal.
• Provide backup support for the Departmental Forum Coordinator and office supply orders.
• Contribute newsletter content as requested.
Additional Responsibilities
• Support Kronos timekeeping for assigned faculty and staff.
• Process Faculty Extramural Leave.
• Coordinate OGTO submissions for visitors.
• Oversee the Department Space Survey, Emergency Contact List, and badge access requests.
• Perform other duties as assigned to advance department operations.
Benefits & Perks
The University of Texas MD Anderson Cancer Center offers a comprehensive and competitive benefits package designed to support the health, well being, and financial security of our employees. Benefits typically include:
Health & Wellness
• Medical, dental, and vision coverage
• Prescription drug plan
• Mental health and wellness resources
• Employee assistance programs
Retirement & Financial Security
• Retirement plans with employer contributions
• Flexible spending accounts (FSAs)
• Life and AD&D insurance
• Disability coverage
Paid Time Off & Work-Life Balance
• Generous paid time off (PTO)
• Paid holidays
• Sick leave
• Family and parental leave programs
Career Development & Education
• Tuition assistance and professional development opportunities
• Access to training programs, workshops, and continuing education
• Career advancement pathways within the institution
Additional Perks
• Employee discounts on various products and services
• On campus amenities (varies by location)
• Access to wellness and fitness programs
EDUCATION
- Required: High School Diploma or Equivalent
- Preferred: Associate's Degree or
- Preferred: Bachelor's Degree
WORK EXPERIENCE
- Required: 5 years Administrative/secretarial experience. or
- Required: 3 years Required experience with Associate's degree. or
- Required: 1 year Required experience with Bachelor's degree.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
