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Sr Administrative Assistant-HIM Administration

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Admin/Clerical Support
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148913 Requisition #
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The Health Information Management (HIM) Department serves a multitude of internal and external clients which include clinical and research faculty, patients and their families, staff employees, students, regulatory and accreditation agencies, third party payers and other patient representatives such as attorneys.

HIM focuses on securing and maintaining health information and the management of health care information resources. Accurate, complete, secure patient information is essential to the delivery of safe, effective and reimbursable health care . We ensure that patient information meets regulatory compliance and accreditation standards. While this is not new, the means by which HIM is accomplishing these objectives is changing drastically and transforming the profession. 

Function Provides advanced level administrative and secretarial support.  

Scope Impacts department efficiency and productivity. 

Essential Job Functions

Performs complex administrative duties. Composes formal and informal correspondence.  Creates and formats presentations.  Coordinates human resources activities for the department.  Interprets institutional policies for employees.  Monitors and balances company center budget activity. Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process. Participates and assists in the patient care process by handling telephone calls from patients, referring physicians, care centers and new patient referral.  Assists the faculty in building or maintaining their referral practice by providing professional and supportive assistance to new patients and referring physicians.  Coordinates and maintains trainee, fellowship, observer and/or visitor programs for the department.  Responsible for departmental purchasing.  Develops and determines priorities and monitors status of special project. Directs and coordinates all project activities through delegated subordinates and establishes budget control systems to control expenditures. Special projects including planning and implementing information systems and/or grant and contract preparations.  Assists in strategic planning for department.  Coordinates functions including maintenance of physical plant, physical inventory and space planning. 

Marginal Job Functions Other duties as assigned. 

High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred degree, one year of required experience. Must pass pre-employment skills test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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