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Training Program Coordinator -Pharmacy Administartion Support

Pharmacy Admin Support 710053
134407 Requisition #
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The Division of Pharmacy at MD Anderson Cancer Center strives to be the industry leader in providing premier patient-centered care, based on excellence and innovation in patient care, services, research and education. We strive to ensure safe, effective and cost-conscious medication use and to work with our health care colleagues to promote optimal drug therapy outcomes through the development of integrated, quality programs. 

The Training Program Coordinator provides Division of Pharmacy overview and onboarding for new MDACC trainees including:

  • Office setup, keys and access requests, computer access, and required training.
  • Supports the 6 residency program directors to maintain documentation and files pertaining to the administration of the residency programs.
  • Manages residency sharepoint site and maintains rotation schedules, announcements, resident pictures and demographics, learning experience descriptions, and oncology forum schedule.
  • Coordinates residency events including orientation, graduation, project presentations, research project workshops, including room scheduling, program announcements, room decorations. Including securing certificates, photos, catering, and creating and distributing event programs.
  • Prepares all travel and reimbursement for residents and program directors.  Monitors and reconciles reports for resident program expenses and reports as required.
  • Provides administrative and technical support to residents and program directors
  • Makes agenda, attends, and takes minutes for residency programs directors meeting, and resident selection meetings.
  • Assists in preparation of required documents for ASHP and National matching service.  Submits and maintains records and documents.
  • Maintains residents office, submits requests for cleaning or repairs.

Postgraduate DOP Residency Program Management

Coordinates recruitment efforts including to but not limited to:
Identifies, updates and maintains materials for each program

Updates and maintains Pharmacy Residency website page 
Coordinate shipping, receipt and set up of interview materials for national meeting
Attend national meeting to manage appointment desk, check in candidates, and maintain candidate photos, interviews, and communication.
Prepares materials, schedule rooms, prepares itineraries, and coordinates the onsite interview schedule and process for the all residency programs.
Works directly with the AVA office to ensure appointment, orientation, and onboarding of new residents.
Manages the Discover system and communicates directly with selected trainees requirements and deadlines for appointment.


Undergraduate Student Training Programs

Coordinates pharmacy student rotations at MD Anderson from affiliated Colleges of Pharmacy. 
Works directly with the AVA office to ensure appointment, orientation, and onboarding of new students.
Manages the Discover system to process students and external trainees, communicates directly with trainees regarding requirements and deadlines for appointment.  Follows up on missing items routinely with the students to insure on time appointment.
Provides Division of Pharmacy overview and onboarding for new pharmacy students including access requests, computer access, and required training.
Serves as a resource for all pharmacy student trainees, submits tickets for computer issues..
Coordinates check out procedure and evaluation, including return of scrubs and equipment. Notifies appropriate areas to cancel access upon exit.
Communicates directly with College of Pharmacy’s on student rotation availability, changes to rotation schedules, and coordinates rotations.
Maintains student rotation lists, assigned preceptors and preceptor certificates.
Coordinates on site student educational programs (shared student instruction, journal club).  Communicates with students and preceptors of schedules, requirements, and location.  Maintains documentation of attendance, materials and procedures.

Administrative and Financial Management of Training programs
Prepares and submits information for invoices for student rotations.  Follows up to make sure invoices are paid.
Prepares educational worksheets to AVA office and legal, follows up with legal on contracts with colleges of pharmacy and outside institutions.  Submits worksheets for contract renewals in advance to insure contracts do not expire.
Prepares worksheets for IAC for college of pharmacy contracting.
Responds to audit requests and develop annual reports for Medicare regarding residency programs.

Serves as back up to the ACPE education coordinator for Pharmacy.

Education Required:

Bachelor's degree. 

Experience Required:

Three years of related experience to include experience coordinating a residency or fellowship training program. May substitute education for additional years of experience on a one-to-one basis.

Certification Required:



Preferred Certification: 

TAGME certification


Onsite Presence: 

Is Required.

 It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html


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