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Work Control Coordinator
Position is a hybrid role, working onsite three days a week, remote two days a week. Remote days are planned for Wednesday and Thursday but may change as operational needs arise. New hires will be expected to work on site for onboarding and training for approximately four to five months before transitioning to the full hybrid schedule.
Patient Care and Prevention Facilities (PCPF) manages all MD Anderson buildings where cancer diagnosis, treatment and prevention programs are provided at both our Texas Medical Center Campus and community locations.
PCPF facilitates world-class patient care with a safe, clean, effective and supportive environment.
MD Anderson offers our employees:
- Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
- Group Dental, Vision, Life, AD&D and Disability coverage
- Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
- Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs
- Tuition Assistance Program after six months of service
- Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
- Employer paid life, AD&D and an illness-related reduced salary pay program
- Extensive wellness, recognition, fitness, employee health programs and employee resource groups.
The primary purpose of the Work Control Coordinator position is to report directly to the Manager, Operations & Maintenance to provide operational support to PCPF / Building Care & Operations in matters of CMMS, asset management, work request routing and work order reporting for departmental operations.
Asset Management and PM Programs:
• Create and maintain accurate asset, PM, and Route records in Maximo (CMMS), ensuring data integrity and adherence to standards.
• Maintain an asset hierarchy for all buildings, systems, equipment, and vehicles; generate asset tags; and coordinate periodic reviews with supervisors and technicians.
• Review and update PM and Route program data fields with supervisors and technicians to ensure accuracy and completeness.
• Standardize equipment descriptions, PM frequencies, task requirements, materials, and asset information for consistency across records.
• Enter and maintain material information in PM programs; ensure required materials are ordered and available; monitor usage to avoid under- or overstocking.
• Maintain task documents to accurately reflect work requirements.
Work Order Documentation:
• Maintain accurate work order documentation in Maximo (CMMS) and ensure data integrity.
• Monitor work orders for correct assignments (Work Area, Supervisor, Work Group, etc.) and create accurate type of work orders, PMs, and Routes.
• Update work orders with job scope, materials, time, costs, contractor details, and corrective actions.
• Process and track material requests, ensuring costs are entered and departmental needs are met.
• Audit work order files before closure to verify accuracy of documentation and activity logs.
• Close completed PMs, Routes, and other type work orders; file related documentation in a systematic and organized manner.
Support O&M
• Support O&M operations by creating queries, building reports, and summarizing data.
• Build and maintain work order queries in Maximo (CMMS) and develop queries in Mainsaver and MS Access.
• Create custom reports using Crystal Reports, Excel, and other tools to extract, analyze, and present data.
• Generate, distribute, and post work order management reports in clear, usable formats.
Other Duties as Assigned
Employee is designated as ESSENTIAL PERSONNEL for all emergency-related events and agrees to fulfill the responsibilities outlined in this agreement.
- The employee may be assigned to an on-call group and will be compensated accordingly. While on-call, the employee must remain available and respond in accordance with policy.
- Periods of heightened alert, when emergency conditions are possible, are not considered on-call.
Other duties as assigned.
EDUCATION
Required: Associate's Degree or Trade diploma/certificate.
Preferred: Bachelor's Degree In a related field.
WORK EXPERIENCE
Required: Two years Administrative or clerical experience. May substitute required education degree with additional years of equivalent experience on a one to one basis.
Preferred: Previous experience in a plant/maintenance environment.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
