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143975 Requisition #
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The Manager serves as a member of a team of professionals in the MD Anderson Cancer Center (MDACC) Grants & Contracts Office (G&C), supporting the Associate Director and responsible for managing day-to-day award set-up / systems support / financial management and reporting / invoicing / accounts receivable tasks for sponsored projects and providing first-line assistance to all staff in the grant administration area. The Award Set-up / Systems / Award Management / Billing / Accounts Receivable Manager is responsible for the success of the workstreams and team members they oversee.

Within Financial Management/Award Management/Data and Agreement Management, the Manager supervises, manages and develops Staff (4 - 7 employees) in the performance of the day-to-day tasks related to sponsored projects by serving as an expert resource on all aspects of research administration.  This position will have responsibility for oversight of workstreams and staff productivity and performance within their purview (Award Management / Billing/ Accounts Receivable / Award Set-Up / Systems processes) through the assignment of staff workload and service level expectations, as well as the development and reporting of metrics, reports, and consistent utilization of SOPs.  In order to develop staff, the Manager provides guidance, training and quality assurance to staff and is directly responsible for developing staff to achieve the next level of expertise and performance.  This individual is a part of the G&C Management Team and works closely and collaboratively with G&C managers to ensure the success of their teams and overall G&C operations.

Key Functions

  • Perform a variety of management and oversight activities to ensure team productivity and service levels are achieve, as well as ensuring compliance with various accounting principles, sponsor requirements, federal and state guidelines, and institutional policies (20%).
  • Manage ongoing operational activities which may include (50%):
    • Award Set-Up: Managing the account set-up process, ensuring that all relevant data is captured in post-award systems and files, reviewing subrecipient entities to assess risk and executing subaward agreements.
    • Award Management: Monitoring of sponsored award spending for allowability and compliance with federal and sponsor regulations, managing payroll and sponsored project effort, preparation of required financial and accounting reports to sponsors, sponsored project financial and non-financial closeout according to Institutional policy and good accounting practices and institutional audit engagement and response
    • Billing: Generating monthly standard invoices, processing monthly Letter Of Credit Draws and related reconciliation and reporting.
    • Accounts Receivable: Monitoring and researching cash payments, managing cash balances, managing sponsored projects lockboxes and clearing accounts, and other collection and cash management duties.
    • Systems Support: Preparing and distributing operational reports and metrics for internal and external audiences, conducting month- and year-end close, and supporting post-award systems.
  • Collaborate with G&C Managers to ensure cross-functional processes and procedures are well-coordinated and seamlessly executed within G&C, identify and escalate operational challenges (transaction specific or G&C-wide) and potential solutions and maintain a ‘one-office’ mentality in order to provide excellent customer service and resolve complex issues related to sponsored programs management (15%).
  • Keep up-to-date on sponsor requirements, institutional policies, and state and federal regulations, as well as internal processes and procedures in order to provide backfill and transactional assistance during operational load spikes (10%).
  • Take ownership of or support special projects; collaborate across Grants & Contracts Management to understand key goals of projects and impact across MDACC units or departments (5%).

Other duties as assigned

Required Education:
Bachelor's degree in Business Administration, Accounting, Finance or related field.

Preferred Education:
Master’s degree in a related field (e.g., business, accounting, or public administration).

Required Experience:
Five years of professional experience in finance, accounting or related field to include three years of supervisory or project management experience. Successful completion of the LEADing Self Accelerate program may substitute for one year of required supervisory or management experience.

Preferred Experience:
Six years of experience in Post-Award management of sponsored programs at an academic medical center with an emphasis on compliance (Subrecipient Monitoring and Effort Reporting), experience with developing processes and policies surrounding research administration. 

Preferred Certification:
Certified Research Administrator or other industry-accepted credential. 

Other Requirements:
Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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